Satisfactory Academic Progress (SAP)
York College is required to monitor whether or not a student is maintaining Title IV Satisfactory Academic Progress (SAP) in their course of study compliant with federal and state regulations. Students who have been denied federal and/or state aid because they have not met the requirements of the SAP policy are offered the opportunity to submit a petition to be considered for a financial aid probationary status.
In some cases, a student’s failure to be in compliance with SAP is due to unforeseen events beyond the student’s control. If such extenuating circumstances can be documented for the specific semester(s) when the deficiencies occurred, the student may initiate the petition process. Completion of this process does not guarantee the reinstatement of financial aid eligibility. Students are responsible for payment of your tuition regardless of their financial aid status. It is also the student's responsibility to be aware of all York College registration and payment deadlines.
Students who do not meet Satisfactory Academic Progress (SAP) standards in Spring Term may not be eligible to receive financial aid for the Fall Term. In order to be considered for full financial aid eligibility, a student must submit a petition. Any incomplete petitions will not be reviewed and will not be returned to the student. The Petition Committee will meet at regularly scheduled times to consider SAP petitions. After the SAP Petition Committee has rendered a decision, students will be officially notified by first class mail.
Students have the right to petition to appeal the determination of ineligibility for financial aid. Decisions to approve or deny petitions will be based on:
- Complete the Financial Aid Petition to Waive SAP Requirements form
- Meet with an Academic Advisor to develop a Plan of Action (POA) and attach the (POA) form to the petition [for PELL Grants ONLY]
- Prepare a detailed personal statement (typed 200 words or less) explaining: extenuating circumstances and how you propose to resolve the deficiency that contributed to your unsatisfactory academic progress
- Attach as many as possible of the following:
- Evidence of personal illness (physician’s statement, hospital records, etc.) involving hospitalization or extended confinement;
- Evidence of death (copy of death certificate required) of an immediate family member (mother, father, child, sibling, grandparent) or illness of an immediate family member of which you were the primary caretaker (must include a statement from a physician, social worker, etc. indicating your primary caretaking role with dates) requiring your absence from classes for an extended period of time;
- Evidence of an emotionally disabling condition (must include a statement from a licensed physician, psychologist, social worker, etc.) that prevented you from attending classes;
- Evidence of military duty (attach deployment orders);
- Evidence of involvement with social agencies; government entities; incarceration; or similar reasons that prevented you from attending classes (attach official documents with dates);
- Evidence (attach official documents with dates) of any other extenuating circumstances (eviction notice, divorce papers, police reports, etc.).
- Attach your personal statement, the supporting documentation, (and a Plan of Action (POA) necessary for PELL GRANTS ONLY) signed by your academic advisor (signatures and letters from SEEK Advisors will not be accepted), to the Petition to Waive (SAP) Requirements form.
- Submit the above information packet to a staff member in the Office of Academic Student Services in room number AC-4G04 to be reviewed for completeness and date stamped (prior to the deadline date indicated [below] in the Deadlines schedule). DO NOT slip petitions under the door after hours or leave them unattended on the counter. Those found or not found or left unattended will be considered not delivered and not presented to the committee. Petitions must be received by 3:00pm on the deadline date.*
Any late or incomplete petition packets without supporting documentation, or those received after the deadline date will not be accepted and will be returned to the student.
* Student practioners who do not follow the process within the specified time frame as stated in the Deadlines schedule, will not be reviewed by the committee, and may not be eligible to receive financial aid for the term. In that case, the student will be fully responsible for making tuition payments at the Bursar’s Office (AC-1H01).