To learn more about YORK’S COVID-19 response, visit our Coronavirus Updates page.

Skip to Main Content

Upload your video to Stream group

The tutorial will walk you through creating a group in Office 365 Stream, adding your students to the group, and uploading videos to the group.

Microsoft Stream is an Enterprise Video service to store and stream videos.  You can share your videos on Stream with your students and colleagues securely.  Stream adds closed captioning to your videos automatically.

  1. Go to CUNY Office 365 page and click "Log into Office 365" link at the bottom of the left menu bar.
  2. Log in with your CUNY Login credential.
  3. Click Stream.
  4. On the Stream page, click "My content" and then choose Groups.

    Click My content and then choose Groups

  5. On the Groups page, click the plus icon to create/add a group.

    create a group in Stream

  6. Type in a name for the group. It is recommended using your course name and semester as the group name. Ignore the email address field as our emails are not integrated with Office 365 as of now.  The default settings are that only members in the group can view the content, and members can contribute.  If you only want to use this group to post your videos, click Edit.

    group createion page

  7. Uncheck the box for "Allow members to contribute" and then click Create to create the group.

    Edit settings of the group

  8. It now asks you to add members. You will need to use students' CUNY Login credentials to add them to your group. Click "Not now" as of now. We'll learn how to get students' CUNY Login credentials first in the next few steps. 

    Do not add members for now

  9. Go to your course in Bb. Under "Course Management," click "Grade Center" > "Full Grade Center."
  10. Click "Work Offline" on the top right, then click Download.
  11. On the "Download Grades" page, under Data, check the radio button "User Information only" and click Submit at the bottom right.
  12. Click Download.
  13. Open your downloaded spreadsheet.

    =CONCATENATE(B2, ".", A2, RIGHT(C2, 2), "@login.cuny.edu")

  14. Copy this formula =CONCATENATE(B2, ".", A2, RIGHT(C2, 2), "@login.cuny.edu"), and paste it to cell F2. This formula constructs the CUNY Login of your students based on their first name, last name and the last two digits of the empl ID.

    CUNY Login

  15. Move your cursor to the bottom right corner of F2 cell so that it shows a solid "+" sign.  Press down your mouse and drag it down to the rest of the cells in F column to copy this formula for the rest of the students. Now you have the CUNY Login for all your students. You can add them to your Stream group now.
  16. Go to your Stream group page.
  17. Click Membership, then "Add member."

    Stream page and membership

  18. On the pop-up "Add members ..." window, in the text box, copy and paste a student's CUNY Login username obtained from step 14, and then click the search icon. The student's CUNY Login will show up.  Select it by clicking on it. You can only add one member at a time. If you cannot find the student to add, open a Y-Connect ticket. The IT help desk will help resolve the issue.

    type in student CUNY Login to search

  19. Repeat step 18 to add all students. Then click Save to add your students to this group.

    save members to group

  20. On your group page, click Videos. Then "Upload Video."

    upload videos to a group

  21. A pop-up window appears. Click "Show All Files..." to select your video file.

    show all files

  22. You will see on the top of the pop-up window first Uploading percentage bar, then Processing percentage bar moving. While waiting, revise your video name if necessary, add a description if you wish. During processing, under Thumbnail, you will see some images on the right. Click the one you want to be used as the front image.

    uploading and processing a video file

  23. Click Permission to open the Permission tab. Make sure that a lock is under Viewers and only your intended class groups are listed.

    setting permisssions

  24. Click Options to open the Options tab. Under Captions, make sure to check the box for "Autogenerate captions" so that Stream generates closed captioning for your video. If you have a subtitle file, click "Upload a subtitle file" to upload it. Then click Publish.

    set up Stream video options

  25. Repeat steps 20 - 24 to upload more videos if you wish.
  26. There are two ways to share your videos with your students. One is to share one video at a time. The other is to share the Stream group video page where students can see all of your videos posted here.
    • To share one video at a time, go to that specific video page. Under Details, click Share. Copy the URL by pressing Ctrl key and C on a Windows machine, Command key and C on a Mac.

      get the video share link

    • To share the group video page, click Videos on your group page. Highlighting the URL on the address bar at the top and press Ctrl key and C on a Windows machine, Command key and C on a Mac to copy the URL.

      Stream group video page

  27. Go to your Bb course, in a content page, click "Build Content" > "Web Link."  Next, paste the URL (press Ctrl key and V on windows, Command key and V on a Mac) in the URL field. Add a subject title in the Name field. In the Description the box, type in your instructions.  In your instructions, tell students that, when prompted to log in, they need to use their CUNY Login, e.g. firstname.lastnameXX@login.cuny.edu, to log in and access the video.