Dropbox FAQs

This is a student FAQ tutorial on using Dropbox to share video links in Blackboard

CUNY provides Dropbox and Dropbox Paper to all active CUNY students, faculty and administrative staff.  You can store and access files from different devices (such as computer and mobile), share files, and collaborate on content. In this tutorial, you will learn to access Dropbox, upload, and share videos while not allowing others to download the video.

To stream your video but disallow downloading, the video format should be in mp4. When sharing a video, create a link for viewing and post the link in your Blackboard (Bb) content editor also know as text box.

The advantages:

  • Unlimited storage for your videos
  • You can add timed annotations in your videos

Logging into Dropbox

  1. Sign in at dropbox.cuny.edu using your CUNYFirst credentials.
  2. Click "Continue"
    Dropbox single sign-on image. Click the Continue button to sign-onYou now have access to your CUNY Dropbox account.

Creating Folders

If you have multiple videos, we recommend to organize them in folders. Here's how to create folders in Dropbox:

  1. In your CUNY Dropbox, click on "Files" located on the left-hand side
  2. On the right, click "New Folder"Create folder in Dropbox
  3. Add a title and press "Create"
    Create new folder

Great, the new folder is created. If you wish to create another folder, click "My Files" on the left side and follow Steps 1 to 3 again.

Uploading videos to Dropbox

  1. In your CUNY Dropbox, click on "Files" located on the left-hand side
  2. If you are uploading videos without folders, follow Step 3. Otherwise, in your "My Files" section, click on the folder where the videos will be
  3. Click "Upload files", select the video file, and click the Open button.
    Upload files

A small progress bar will appear on the bottom of the page. Please note, it takes longer if the video files are large.
Upload progress bar

The video folder has been uploaded to Dropbox.

Sharing video, disabling downloading, and adding a link to Blackboard

When sharing a video from Dropbox, anyone who has the link can see the video without signing in. You can also add the link by inserting it to the content editor such blog, journal, discussion board, and assignments.

Creating a Share video link

  1. In your CUNY Dropbox, click on "Files" located on the left-hand side and find the video you wish to share.
  2. Move your cursor to the video and click the "Share" button.
    Share button
  3. A pop-up box appears. Do not add students or groups next to “To”. If you add them with their email or CUNYFirst credentials, they need to log in to Dropbox to view and in that case, they will be able to download the video. Instead, click the “Create link” button at the bottom right and a link will be created
    Create link
  4. Then press "Link settings"
    Link settings
  5. For “Who has access,” choose “Anyone with link” or “People with password” and fill in a password. If you require a password, make sure to provide the password to anyone who would view your video
    Who has access
  6. Turn “Disable downloads” ON to prevent people from downloading the video and click "Save"
    Disable downloads
  7. Press "Copy link"
    Copy Dropbox video share link

The link is copied and ready to be pasted in an email or Blackboard via content editor.

Adding annotations using comments

Viewers will see your video and will not download the video. In this case, they cannot comment on the video. On the other hand, you can comment on your video at different time points like doing annotations or timestamps. People with the share link will view them by clicking on the Comment icon.
Comment annotations

Pasting video shared link to Blackboard content editor

This option enables you to share your video in a discussion forum, blog, assignment, or anywhere in Bb where there is a content editor.

  1. Go to the Blackboard course where you want the video to be displayed using the content editor also known as text box.
  2. In your context editor, provide a Title.
  3. In the text box, write and highlight the name and click on the Link icon
    Name, highlight and link in Bb content editor
  4. A pop-up box will appear. Paste the URL link in the URL box. Click the drop-down box for Target, choose "Open in a new window." In the Title text box, fill in appropriate Title for your video. This is required for accessibility. Last, click "Insert."
    Add Link Path then Insert
  5. Add instructions if necessary. Click "Submit" to save and post the link. Your video link has been added
    Final video share link in Bb content editor

Yay, you successful added the shared video link from Dropbox to Blackboard!



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