Vendor Registration – New York State Requirement

New York State has implemented a new Statewide Financial Management System (SFS). A part of this initiative is the establishment of a centralized New York State vendor file. This new vendor file will provide a central location to maintain timely and reliable information on entities doing business with or receiving payments from New York State.

In order to ensure compliance with this requirement, the Purchasing Department has reviewed our vendor database and identified vendors that have done business with the City University of New York, and do not currently have a New York State Vendor Number. We have advised those vendors that do not have a valid New York State Vendor to register in order to comply with this new requirement.

This internal communication s issued in order to advise all users that if you have a Purchase Requisition for the procurement of goods or services, that the proposed vendor(s) you recommend have indicated in their quote their New York State Vendor Number. If the vendor you are proposing to use does not have a vendor number then they must fill out the attached CUNY Vendor Registration Form, and submit it directly to the following address:

By email to: cuny.vendor@mail.cuny.edu