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York College Senate

Senate Standing Committees

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Academic Policy and Standards

    • Membership Total: Twelve (12) members 1. Faculty, six elected by Faculty Caucus (from different departments) 2. Students, three elected by Student Caucus (from different departments) 3. Administration, three (Registrar; Student Development; SEEK).
    • Functions: 1. Review and recommend policies relating to the academic policy and standards of the college (as they pertain to enrolled students) as well as the procedures used for their implementation 2. Hear and decide upon petitions and appeals of students deviating from established college policy and standards 3. Recommend policy for the admission of those students admitted through the University Admission Policy Committee (UAPC) 4. Recommend policy for the admission of students to York College 5. Receive and review recommendations of policy addressing admission to professional programs from the respective school.
    • Procedures: The Committee shall review and make decisions on all 1. Recommendations for policy and procedures to be submitted to the Senate 2. Act on readmission petitions for students who do not meet academic standards 3. Act on petitions for waivers 4. Act on petitions for withdrawal of leave of absence 5. Act on grade appeals 6. Act on petitions that fall under the category of other and 7. Act on appeals of denied petitions.
    • Meetings: At least three meetings per academic semester, including the sub-committees on (1) petitions and (2) policy and at least one meeting per academic semester to hear and decide on petitions of appeal of denial (full committee).
    • Accountability: To the Senate.

Campus Environment and Facilities

    • Membership Total: Fifteen (15) members 1. Faculty, six elected by Faculty Caucus (different departments) 2. Students, six elected by Student Caucus (from different departments) 3. Administrators, three selected by President (Student Affairs; Administrative Affairs; Academic Affairs).
    • Functions 1. Recommend programs and review policy designed to improve college services 2. Recommend regarding the décor, safety, security, and amenities of the physical plant 3. Recommend regarding the cultural programs of the college. Procedures: 1. Establish a system for assessing the physical plant on an regular basis 2. Prioritize results and recommendations 3. Report to the Senate the Committee’s recommendations on policy, physical plant, security, and cultural programs for action.
    • Meetings: At least once per academic semester.
    • Accountability: To the Senate.

Curriculum Committee

    • Membership Total to be determined based on the number of departments, including Library and Student Development, in May of the academic year. 1. Faculty, elected by their respective academic departments, Library and Student Development; faculty alternates, one alternate per academic department, Library and Student Development 2. Students, nine elected by Student Caucus from different departments; Student alternates (nine from different departments); 3. Administration, two selected by President—Academic Affairs and Office of the Registrar.
    • Functions: 1. Establish curriculum policy 2. Review established curriculum 3. Discuss all proposed curriculum changes and 4. Recommend curricular changes to the York College Senate.
    • Procedures: 1. The Committee shall establish procedures to be used in submitting to the committee proposals for changes to curriculum 2. The Committee shall review and discuss all such proposals and 3. Proposals it accepts shall be reported to the York College Senate for its action.
    • Meetings: At least three meetings per academic semester, or as needed.
    • Accountability: To the Senate.

Elections

    • Membership Total: nine (9) members 1. Faculty, three elected by Faculty Caucus from different departments 2. Students, four elected by Student Caucus from different departments 3. Administration, two selected by President—Student Development and Office of the President.
    • Functions 1. Establish policies and procedures for student elections and referenda: a. Schedule student government elections between March 15 and April 30; publish the dates of elections at least three weeks in advance; supervise and monitor elections b. Certify the qualifications of nominees, and certify validity of referenda c. Tally votes and report results to Student Election Review Committee (SERC); refer complaints to SERC d. Fill vacancies from the runners-up list or by special election if necessary e. Receive standing committee membership (excluding Curriculum Committee) for the following Committees: Academic Policy and Standards, Campus Environment and Facilities, Elections, Governance, Instruction and Professional Development, Library and Technology, and Resources by the first plenary in September f. Receive Curriculum Committee memberships and alternates by the first Tuesday in September or one day before the first meeting of the Curriculum Committee 2. Establish policies and procedures for faculty elections: a. Assure the conducting of departmental elections for faculty senators in the respective academic departments by the 10th of May. Results of these elections are to be submitted to the Committee on Elections and the Office of Academic Affairs by the last day of classes in the spring semester, or no later than Commencement b. Assure the conducting of departmental elections for faculty representatives and alternates to the Curriculum Committee in the respective academic departments by the 10th of May. Results of these elections are to be submitted to the Committee on Elections and the Office of Academic Affairs by the last day of classes in the spring semester, or no later than Commencement c. Facilitate the election of faculty members to the University Faculty Senate (UFS) by the 10th of May. Results of these elections are to be submitted to the committee on elections and University Faculty Senate (UFS) by the last day of classes in the spring semester, or no later than Commencement. Faculty representatives of the Elections Committee shall serve with the Faculty Caucus leader to receive nominations and conduct elections d. Facilitate the election of faculty members to the standing committees (except Curriculum Committee see b. above) by the third Tuesday in September. Results of these elections are to be submitted to the President’s Office and the Committee on Elections by September 30. Faculty representatives of the Elections Committee shall serve with the Faculty Caucus leader to receive nominations and conduct the elections e. When a vacancy occurs for any reason (i.e. resignation, non-reappointment, leaves of absence, retirement, etc.) runners-up may be enlisted or a special election may be held if necessary.
    • Procedures: 1. Elections for the student seats in the York College Senate shall be held once a year by the 30 of April (March 15 to April 30) 2. Elections for faculty senators, members of the Curriculum Committee (including alternates) and the University Faculty Senate (UFS) representatives will be conducted by the 10 of May 3. Elections for standing committee members, excluding Curriculum Committee will be conducted by the third Tuesday in September.
    • Meetings: At least twice per semester and at other times when necessary.
    • Accountability: To the Senate.

Governance

    • Membership Total: Nine (9) members 1. Faculty, three elected by Faculty Caucus 2. Students, three elected by Student Caucus 3. Administration, three selected by the President.
    • Functions: 1. Assess the Senate Charter’s ability to effectively support and respond to the changing needs of the Senate and its Committees 2. Review proposals to amend the Charter and advance them as appropriate to the Senate for consideration 3. Recommend proposals for Senate action 4. Review and make recommendations on all matters related to academic, instructional, and administrative policy, not otherwise charged to another Senate Standing Committee.
    • Procedures: 1. Establish means to assess the effectiveness of the Charter 2. Develop a process for receiving and reviewing recommendations from College constituency 3. Direct proposals to amend the Charter to membership 4. Accept requests for review and assessment of policy from College constituency 5. Meet with President at least once per academic semester to discuss proposed policy changes.
    • Meetings: At least once per academic semester.
    • Accountability: To the Senate.

Instruction and Professional Development

    • Membership Total: Eleven (11) members 1. Faculty, six elected by Faculty Caucus from different departments 2. Students, three elected by Student Caucus from different departments 3. Administration, two selected by President—Academic Affairs and Chief Information Officer.
    • Function: This Committee shall recommend policy in all areas dealing with teaching effectiveness, instruction, and related areas.
    • Procedures: The Committee shall establish and review assessment measures and best practices that support excellence in classroom instruction and professional development for faculty
    • Meetings: At least once per academic semester
    • Accountability: To the Senate.

Library and Technology

    • Membership Total: Eleven (11) members 1. Faculty, six elected by Faculty Caucus from different departments 2. Students, three elected by Student Caucus from different departments 3. Library, Chief Librarian 4. Administration, one selected by President—Chief Information Officer/designee.
    • Functions: This Committee shall review the operations of the Library and technology and media related services and make recommendations to improve and expand collections and services. This Committee shall: 1. Serve as the liaison between the library and its users 2. Advise the Chief Librarian in matters pertaining to the library resources, facilities, and services 3. Advise the Chief Information Officer in matters pertaining to technology and media related services 4. Encourage and support the growth, development, and well-being of the library.
    • Procedures: 1. Establish processes and systems for reviewing library services, holdings and facilities 2. Establish processes and systems for reviewing technology services and facilities 3. Conduct appropriate surveys to determine faculty and student satisfaction with library services and technology
    • Meetings: At least once per academic semester.
    • Accountability: To the Senate.

Resources

    • Membership Total: Eleven (11) members 1. Four members of the faculty, elected by the Faculty Caucus, including the faculty caucus leader, or his or her designee 12 2. Four student members, elected by the Student Caucus, including the SGA president, or his or her designee 3. An Academic Department Chair to be elected by the sitting Chairs 4. Two administrators to be designated by the President.
    • Functions: 1. Shall review all the areas of the College related to funding and institutional resources 2. Shall participate in the creation of the tentative budget by the President for the Chancellor 3. Shall participate in planning for the allocation of the actual budget when it is received 4. Shall participate in the formulation of the long-range economic plans of the College.
    • Procedures: Report to Senate the Committee’s findings and recommendations on budgetary issues and other economic issues.
    • Meetings: At least once per academic semester.
    • Accountability: To the Senate.