Academic Policies

Registration: General Information

Please consult the Office of the Registrar webpage regarding course schedule and registration information.Some courses listed in the Bulletin or CUNYfirst course catalog may not be offered every semester. All eligible students are notified in their CUNYfirst account regarding enrollment for fall, spring semesters and winter, summer sessions. Students are assigned a specific day and time on which to register. Students may not register before their appointed time.

Size of Program/Full-Time Status

The normal number of credits for full-time status is 12. However, 15 credits are recommended to graduate within 4 years. The maximum number of credits that a student may register for is 18. A student who wishes to register for more than 18 credits must secure written approval in advance of enrollment from the Committee on Academic Policy and Standards. Students on probation may register for a maximum of 12 credits and/or conditions stipulated by the Committee on Academic Policy and Standards.

Procedures for Change of Program and Course Withdrawals

Office of the Registrar

  • During the first week of classes, a student may withdraw, add or change from one or more course(s) and/or of the same course by logging onto their CUNYfirst account or stop by the Office of the Registrar during business hours. (Although students may be liable for tuition and fees; there is an $18.00 program change fee).
  • During the second and third weeks, a student may withdraw from a course or courses by logging onto their CUNYfirst account or stop by the Office of the Registrar during business hours.
  • Withdrawals during these first three weeks will not appear on the student's transcript but the student may be liable for tuition.
  • Note: There is no fee for withdrawals only (although students may be liable for tuition); there is an $18.00 program change fee (and the possibility of additional tuition).
  • A student may withdraw from a course or courses from the fourth through the tenth week of classes by logging onto their CUNYfirst account or stop by the Office of the Registrar during business hours. This action will be recorded on the student's record with a grade of "W," in accordance with CUNY's regulations.

Auditing of Courses

Students will be charged regular tuition and fees connected to the course, except for senior citizens, who do not pay tuition. Forms for permission to audit course(s) may be secured from the Office of the Registrar. Students must register for the course during the regular registration period, and will be given an "AUD" grade. This grade is irreversible.

Students who wish to register for course(s) at a non-CUNY institution must complete a non-CUNY permit form to attend another college.

ePermits and NON-CUNY:

A currently enrolled matriculated student may take courses at another accredited institution by filing an ePermit for a CUNY college on their CUNYFirst account.

The Office of the Registrar may grant permission for dual attendance; however, the request must be processed prior to the registration period for both institutions. York College will not issue or approve retroactive permits. Each ePermit request is for a single course for a specific term. Courses taken on permit must be equivalent to a specific course and fulfill a specific degree requirement.

Who is eligible to apply for a permit?

  • Matriculated students currently registered at York College.
  • Students who have a 2.0 GPA or higher with the exception of ROTC freshmen.
  • Students without any stops or negative holds on their records.
  • Students with all York College's registration requirements including immunization completed.
  • Newly admitted, continuing Macaulay Honors College and CUNY BA students who have advisor approval.

Permit requests will not be approved for:

  • Non-degree students.
  • Newly admitted students prior to completing their first term at York College (even if they are a transfer student).
  • Courses with no York College course equivalent will not be granted.
  • Students whose schedules exceed the maximum credit load for each semester or session (credit load= course(s) at York + course(s) on permit).

A currently enrolled matriculated student may take courses at another accredited institution by filing an ePermit for a CUNY college on their CUNYFirst account.

The Office of the Registrar may grant permission for dual attendance; however, the request must be processed prior to the registration period for both institutions. York College will not issue or approve retroac­tive permits. Each ePermit request is for a single course for a specific term. Courses taken on permit must be equivalent to a specific course and fulfill a specific degree requirement.

CUNY ePermit

The CUNY Permit system is currently available on CUNYFirst.

A currently enrolled matriculated student may take courses at another accredited institution by filing an ePermit for a CUNY college on their CUNYFirst account.

The Office of the Registrar may grant permission for dual attendance; however, the request must be processed prior to the registration period for both institutions. York College will not issue or approve retroac­tive permits. Each ePermit request is for a single course for a specific term. Courses taken on permit must be equivalent to a specific course and fulfill a specific degree requirement.

Who is eligible to apply for a permit?

  • Matriculated students currently registered at York College.
  • Students who have a 2.0 GPA or higher with the exception of ROTC freshmen.
  • Students without any stops or negative holds on their records.
  • Students with all York College's registration requirements including immunization completed.
  • Newly admitted, continuing Macaulay Honors College and CUNY BA students who have advisor approval.

Permit requests will not be approved for:

  • Non-degree students.
  • Newly admitted students prior to completing their first term at York College (even if they are a transfer student).
  • Courses with no York College course equivalent will not be granted.
  • Students whose schedules exceed the maximum credit load for each semester or session (credit load=course(s) at York + course(s) on permit).

Once a CUNY Permit is approved:

A student granted approval to take a course(s) on ePermit will be contacted via e-mail by the Host College with a registration appointment time. Normal registration procedures should then be followed by the student as indicated by the Host institution.

**Note: An ePermit approval only grants permission to take a course at another CUNY institution and does not enroll the student or guarantee a seat in a course.**

Cancellation of an ePermit:

If a student enrolls in a course at the approved Host College and decides not to attend the course, it is the student's responsibility to cancel the course registration at both home and host institutions as well as cancelling the ePermit request. The student must notify the Home College of the cancellation before classes begin to avoid Tuition Liability and to prevent any academic consequences. Any student who drops a course at the Host College during the refund or withdrawal period will be held liable for tuition and fees according to the Host College's refund schedule.

Tuition for a CUNY ePermit:

All tuition for an approved ePermit course must be paid to the Home College (additional fees are paid to the Host College. Students eligible for financial aid are to apply through their Home College and are responsible for meeting any credit load requirements. Tuition for permits is based on the number of credits at the Host College course. Courses for which material fees are required are paid by the student to the Host College.
student to the Host College.

Financial Aid for ePermits:

If a student cancels the ePermit or fails to register for the requested course at the Host College for which the student expects to obtain financial aid, it is the student's responsibility to make certain that the credit load meets financial aid eligibility requirements. Questions concerning financial aid must be addressed to a financial aid counselor at Home College.

Course Grade for ePermits:

Courses will be transferred to the Home College and recorded with the grade assigned by the Host College. The grade will be included in the cumulative GPA. Only letter grades will be accepted for fulfilling General Education/Pathways requirements and Major/Minor requirements. Grades of "P" are not acceptable to fulfill degree requirements except for free electives. The number of credits transferred for each course will be equivalent to the value assigned by the Host College and not the Home College.

Concurrent Attendance at Another Institution (non-CUNY)

Students who wish to register for a course(s) at a non-CUNY institution must complete a Non-CUNY Permit form.

  • Students must complete the Non-CUNY Permit form which is available on the York College website and submit to the Registrar's Office for review.
  • The course evaluation section of the Non-CUNY Permit form must be completed and signed by the Department Chairperson for which the permit course resides.
  • If the Office of the Registrar approves the permit, the form will be signed and stamped with the College seal. A copy of the form will be given to the student for the Host College.
  • Students should keep a copy of the Non-CUNY Permit form for their records.
  • All tuition and fees must be paid at the Host College.

Course Grade for NonCUNY Permit:

For NonCUNY permits ONLY courses for which the student receives a grade of "C" or better will be transferred to the Home College and recorded on the student's transcript. Grades of "P" are not acceptable. The number of credits transferred for each course will be equivalent to the value assigned by the Host College and not the Home College.
For ePermit courses will be transferred to the Home College and recorded on the student's transcript as grade received.

NOTE: Courses taken on ePermit designated as Writing Intensive (WI) and Pathways designations will transfer with the (WI) designation and Pathways designations to York College.
Courses taken at a NonCUNY Permit designated as (WI) will ONLY be transferred with the (WI) designation if posted as such on the Host College transcript. If not posted as a (WI) on the transcript the student will have to file an appeal with CAPS.

Independent Study Courses

Courses offered as Independent Studies are limited to York College degree students only. The number of Independent Study credits a student may register will be limited to three credits in any given semester, with the exception of the Political Science and Psychology programs, where six credits may be taken to satisfy the requirements of internship.

In special circumstances, permission for a waiver of this limitation may be granted by the department chairperson. Independent Studies courses may only be taken by students in good standing.

Attendance

SStudents are expected to attend each class session. There is no cut allowance. An instructor may at any time required that a student account for non-attendance by personal explanation (and, for SEEK students, to their counselor).

Any student who has been excessively absent from a course and does not present adequate documentation to the instructor, may receive the grade of WU (unofficial withdrawal), which is computed as an F.

Students absent for illness for more than one week will be required to present to the instructor medical documentation of the illness, including an indication that they are well enough to return to their classes. Students absent for more than one week for reasons other than illness will also be required to furnish documentation of reasons.

Instructors will be required to complete Enrollment Verification Rosters for their courses indicating if students have never attended or attended the course. Any student noted as never attending will have a grade of WN processed to his/her record. The WN grade indicates non-attendance and is non-punitive. Note: A student receiving a WN grade may still be liable for tuition and fees. Courses with WN grade will not be counted toward Financial Aid eligibility and may result in loss of aid.

Classification and Change of Status

Change of Residency Status

Applications for change of status for continuing students from nonresident to resident tuition rate are available in the Office of the Registrar, and can be filed until the end of the respective semester. All incoming students must apply for resident tuition rate through the Office of Admissions.

Declaration or Change of Major/Minor

Students who have decided on a major, or have decided to change their major/minor, must file a Change of Major/Minor application with the Office of the Registrar. Students need to be aware that a change of major or minor may have an effect on financial aid eligibility (see the section on Satisfactory Academic Progress). Note: Students should also be aware that the major requirements that are reflected in the Bulletin in effect at the time of declaration of the new major will apply. Deadline for Change of major applicationsmust be submitted to the Office of the Registrar no later than 21 days after the semester begins including weekends and holidays. Applications received after the 22nd day or after the deadline will become effective the following semester.

Change of Residency Status
Applications for change of status for continuing students from nonresident to resident tuition rate are available in the Office of the Registrar, and can be filed until the end of the respective semester. All incoming students must apply for resident tuition rate through the Office of Admissions.

Second Degree

All applicants who are applying for a second degree follow the same application procedures as Transfer students. Students who have earned a baccalaureate degree from York College, and wish to be accepted for a second baccalaureate degree must apply to the office of Admissions to complete a second degree application. If accepted, the student must complete a minimum of 40 credits at York College in order to earn the second degree.

At least 75% of the course requirements of the major program of the second degree must be completed at York.

General Education Requirements

Transfer Students

Students with an A.A. or A.S. degree are exempt from the Pathways Common Core and lower division WI requirements, but are required to complete the six-credit Pathways College Option requirement. Students with a Bachelor's degree are exempt from all Pathways and lower division WI requirements, including the College Option requirement. Note: Certain professional programs may still require Parthways courses in their pre-major/minor curriculum. All students are required to complete an upper level division WI course within each declared major.

For some programs, students will be required to take more than the difference between the advanced credit granted and the required 120 credits to complete the requirements for the baccalaureate degree.

Students must complete the requirements for their major and the Liberal Arts requirement(s). For a Bachelor of Science degree 60 credits of Liberal Arts courses are required and for the Bachelor of Arts degree 90 credits of Liberal Arts courses are required.

Pass/Fail Option

A student not on probation who has earned 30 or more credits may choose to take one pass/fail course per semester for a total of not more than six courses. Courses given on a pass/fail basis, such as Student Development 101-105, are not considered in the six-course total. Courses taken on a pass/fail basis may not constitute the student's General Education Requirements, Pathways General Education requirements, or major/ minor requirements. A student may exercise the pass/fail option any time during the first ten weeks of the semester and may elect to rescind the option up to the last day of classes (prior to final examinations).

The student must complete an application form available online and submit it for approval to the Office of the Registrar. A letter grade is submitted by the instructor and is converted to P or F. In the pass/fail option, a grade of D or better is passing and F is failing.

Grading Policies

Grading

In courses which carry college credit (with the exceptions indicated) the student is assigned a final grade (unless the student has permission to take the course on a pass/fail basis). The table below indicates the index and the numerical values for assigning grades and computing Grade Point Averages (GPA). Assigned grades (A+ through F and W, WU), once assigned, stand as final evaluations. An assigned grade may not be changed later by additional assignments, retesting, or auditing a class.

Grade

Index Value

Numerical Value

A+4.097.0-100
A4.093.0-96.9
A-3.790.0-92.9
B+3.387.0-89.9
B3.083.0-86.9
B-2.780.0-82.9
C+2.377.0-79.9
C2.073.0-76.9
C-1.770.0-72.9
D+1.367.0-69.9
D1.060.0-66.9
F, FIN, WU, Z0.00-59
PEN ---
WA, W, WN, NC, P, AUD & WD--

Dean's List

At the end of each Fall and Spring semester, students with excellent academic records are recognized with the Dean's List notation on the student transcript. The criteria for inclusion will be established as follows:

  1. 3.5 GPA.
  2. Full-time status is defined as 12 graded credits per academic semester.
  3. A bona fide part-time status is defined as 12 graded credits in an academic year (September to May).
  4. Computation of Dean's List nominees will be based on:
  1. The grades of A+ through F.
  2. NC, WU and INC are calculated as F grades for Dean's List.
  3. Administrative grades of PEN, W, WA, WN, AUD, WD and Z are excluded from calculations.
  4. Eligibility will be calculated when all grades have been processed by the Office of the Registrar,
  5. Retroactive Dean's List is not awarded should a student receive a grade change after the fact.

Computation of Grade Point Average (GPA)

The scholastic index (GPA) is computed by multiplying the total number of credits earned by the index values of the grades and dividing the sum by the total number of credits attempted, including courses failed. For the purpose of computing academic index neither the credits nor the grades of AUD, NC, W, WA, WD, WN, P and Z and NC are counted, while FIN and WU are counted as failures and attempted credits. An overall C (2.0) average is required for graduation, in addition to an overall C average in the major discipline for most majors. Please consult individual major program descriptions for details.

Example A: Sample Calculation of GPA

GradeIndex ValueTotal Credits Earned For Each Letter GradeTotal Quality Points (QP) Earned Per Grade
A+4.0312.0
A4.0624.0
A-3.7622.2
B+3.31239.6
B3.01030.0
B-2.71540.5
C+2.3818.4
C2.01530.0
C-1.735.1
D+1.322.6
D1.066.0
F, FIN, WU0.030.0
Totals89230.4

230.4 Total QP's divided by 89 total credits attempted with grades = 2.588 GPA

When calculating GPA, the GPA is never rounded up. The GPA is truncated after the one-thousandth decimal point.

Passing Grades

Passing grades range from A+ to D and P. The C-, D+, D and P grades are not considered a passing grade in certain programs. Please consult individual Major Program descriptions for details. P is a passing grade but it does not affect the student's scholastic index, and is NOT accepted by of major programs. Please consult individual Major Program descriptions for details.

Failing Grades

Failing grades are F, FIN and WU. These grades are computed in the student's scholastic index. Failing grades are not removed from the student's record due to a subsequent successful completion of the course.

Effective September 1, 1990, in accordance with the resolution passed by the Board of Trustees of CUNY, an undergraduate student who earns an academic or administrative failing grade, at York College, that is computed in the cumulative GPA may retake the course, at York College, and upon successful completion of the course with a grade of C or better have the failing grade no longer computed into the GPA. This resolution applies to grades of C or better received for courses retaken in the Fall 1990 semester and thereafter.

The maximum number of failing credits that can legally be excluded from the computation of a student's GPA is limited to 16 for the duration of the student's undergraduate enrollment in CUNY. If a student transfers from one unit of CUNY to another, the number of failing credits replaced in the previous college(s) will be subtracted from the 16 to determine how many failing credits may be replaced during the subsequent enrollment. In order for a grade of C or better to replace a failing grade in the calculations of the cumulative GPA, repetition of the course must take place at the same unit of CUNY where the failing grade was originally received. If a student received two or more F's for the same course and subsequently earns a C or better, the initial F's will, subject to the 16-credit limit, not be included in the student's cumulative GPA, and the total number of credits of F not calculated in the GPA will be charged against the 16-credit limit.

Failing grades may not be partially deleted from the GPAs. So, for example, if a student has used 14 of the 16-credit limit, a grade of C or better only in a retaken 2 credit or two 1-credit courses may have the F grade deleted from the calculation of the GPA. A grade of C or better in a three or more credit course will not be eligible for this treatment. If a student does NOT wish to have a failing grade deleted from the cumulative GPA, he or she must inform the Office of the Registrar in writing any time after the second enrollment in the course. The student must be in attendance at the college when the request is made. The GPA calculated on the basis of this CUNY policy is to be used only for the purposes of retention at and eligibility for graduation from the College, including admission to and continuance in a major or concentration. All failing grades will be considered in the calculations for any honors.

AUD - Auditing

AUD grade is assigned when a student or senior citizen registers for a course just to observe. Enrolling in a course on an audit basis gives the student the right to attend and participate(but is not required to do the coursework) in all aspects of the course without receiving credit for the course. The course will not count toward any degree or certificate program. This program is offered by The City University of New York. This grade is irreversible.

INC - Incomplete Grade

This grade can ONLY be given by an instructor to a student who, because of extenuating circumstances, has not taken the final examination and/or completed the coursework, and has a passing average may, at the discretion of the instructor, receive an INC grade. The student, in consultation with the instructor, has up to 10 weeks in the subsequent semester to complete the work and have the grade resolved even if student not registered in the subsequent semester. Grade changes resolving INC grades must be received by the Office of the Registrar by the last day of the tenth week of classes of the subsequent semester. Example: an INC given to a student in the Fall semester must be resolved before the 10 week of the following spring semester. (See Academic Calendar for exact due date.) Grades received after the deadline will not be processed unless the student has obtained approval from the Committee on Academic Policy and Standards.

The grade of INC is not considered in computing the academic index. However, if a grade change is not received by the Office of the Registrar within the ten week time frame, the grade of INC is changed to FIN (can only be changed by appealing through CAPS). This grade is considered an F grade when computing the academic index. When compiling the Dean's List, INC grades are calculated as F. Students who are up for graduation CANNOT graduate until the INC is resolved or covered into a FIN.

FIN - Incomplete Changed to F

FIN: Failure to complete coursework by not resolving INC grade. Undergraduate students who receive an INC grade at the end of any semester must complete all outstanding course work by the tenth week of the next semester. The Registrar's Office will convert all INC grades to FIN if the INC is not resolved.

A FIN grade counts as an F in computing the GPA.

PEN Grade

This is a temporary grade assigned to a student and used to facilitate the implementation of the procedures for imposition of sanctions related to academic integrity.

P/NC - P - Pass/ Fail Grade

Effective for the 2017-2018 Academic Year, York College will only use the NC grade to indicate no credit in Student Development 101-105 courses. It will no longer be submitted for failing grades in any other courses. These grades are not considered in computing the academic index.
Note: The P/NC deadline will not be extended.

Failure in the course or missing the deadline to select the P/NC option WILL NOT be considered grounds for appeal.

Who may apply

A student not on probation who has earned 30 or more credits may choose to take one pass/fail course per semester for a total of no more than six courses. Courses given on a pass/fail basis, are not considered in the six-course total and may not constitute the student's General Education Requirements, Pathways General Education requirements, or major/ minor requirements. A student may exercise the pass/fail option any time during the first ten weeks of the semester and may elect to rescind the option up to the last day of classes (prior to final examinations).

The student must complete an application form available on-line, and submit it for approval to the Office of the Registrar. A letter grade is submitted by the instructor and is converted to P or F. In the pass/fail option, a grade of D or better is passing and F is failing.

W - Withdrawal Grade

Grade given to an student in any course from which they officially withdraw prior to penalty (not including tuition), indicating that the withdrawal was without prejudice. A "W" grade will NOT appear on the student"s record (Official transcript) if dropped within the 1st 3 weeks of classes (does not apply to summer and winter classes). A student may withdraw from a course (s) by logging into their CUNYfirst account or stop by the Office of the Registrar during business hours.

WA - Administrative Withdrawal

The WA grade is a grade assigned by administrative action. WA grades cannot be assigned by an instructor. It is assigned when the student is administratively suspended from classes. It has no index value and, therefore, is not considered when computing the GPA.

WD Withdrawal/Drop

This is a non-punitive grade assigned when a class is dropped after the financial aid certification date during the program adjustment period. The student must have attended at least one class session.

WN - Never Attended

WN is assigned to students who never attended the course and did not officially withdraw.

WU -Withdrew Unofficially

WU is assigned to students who attended a minimum of one class, completely stopped attending at anytime before final exam week, and never officially withdrew. A WU grade should not be given in the place of an F grade. WU grade counts as a failure.

Z - No Grade Submitted

The Z grade is an administrative grade, which cannot be assigned by an instructor. It is assigned by the Registrar when no grade has been submitted by the instructor. It has no index value and, therefore, is not considered when computing the GPA. This grade is only changeable by the instructor. Students CANNOT graduate with a Z grade on their record, it must be changed by the instructor.

Warning: Students should be aware that other colleges and universities, as well as other institutions and agencies, may evaluate grades of P as C or D and grades of NC an F. This may significantly lower a student's GPA.

Repeated Courses

Credit is not granted for repeated courses that have been passed. However, grades in repeated courses are computed in the student's index. It should be noted that a student may audit a course as described in the procedure for auditing of courses previously indicated.

Make-Up Examination(s)

Make-up examinations are final examinations taken at a time other than the formally scheduled time. Only students with a bona fide reason to take a make-up examination will be permitted to do so. Such permission may be granted only by the department chairperson or representative, and not by the instructor.

A student who missed the final examination and has received permission to take a "make-up final" must do so within one semester even if not in attendance, but early enough to enable the instructor to submit a grade by the last day of classes.

There is a $15.00 fee for the first examination, $5.00 for each additional examination.

Cumulative Point Value (CPV) and Academic Deficits

To determine the cumulative point value or deviation value the grade C is used as the reference grade. The Cumulative Point Value is computed similarly to the Grade Point Average, but using the values A+ = +2, A = +2, A- = +1.7, B+ = +1.3, B = +1, B- = +0.7, C+ = +0.3, C = 0, C- = -0.3, D+ = -0.7, D = -1, and F, WU, and FIN = -2.

Each student must have a Cumulative Point Value of 0 or greater to remain in Good Academic Standing. A student with a negative Cumulative Point Value is said to have an Academic Deficit and may be placed on Academic Probation.

Academic Probation and Retention

All students, regardless if they are matriculate of non-matriculate, who at the end of the spring or fall semester do not meet the retention standards 2.0 or above (based on their cumulative GPA ) will be placed on probation at the end of the semester.

Credits Attempted Minimum Cumulative GPA (Index)

0 - 12 1.50

13 - 24 1.75

25+ 2.00

For transfer students, the number of college credits attempted includes all college credits attempted, including those attempted at other colleges, but the index required for retention purposes is the index achieved only at York College. Grades earned in the summer and/ or winter session(s) and grade changes during the semester do not immediately affect probationary status, which is reassessed only at the end of the spring semesters. A student who is on probation will have a probation indicator added to their record , by the Office of Academic Affairs. The probation indicator prevents the student from registration until the student reaches out for academic advisement. Once an appropriate plan is in place, the Office of Academic Affairs will temporarily lift the probation indicator, to allow that the student to register for the current term. The probationary indicator will be replaced for future registration(s) until the cumulative GPA is raised to 2.0 or better.

These students should meet with academic advising several times during the semester. They will support students in making good academic progress in their classes, prepare them for registration, and help students in planning their
course(s). Students should contact the Academic Advisement Center (718/262-2145) for additional information.

Example A: A student who enters York as a freshman with no credits transferred must achieve an average (index) of 1.5 on the first 12 credits attempted. If the student earns a lower average, he/she will be placed on probation for the following semester. If the student attempts 12 credits the following semester, the student must have a minimum index of 1.75 on the total of 24 credits attempted. If this index is not achieved, the student will be dismissed for academic reasons.

Example B: A student entering York as a sophomore, transferring 24 credits from another college, who registers for 12 credits in the first semester at York, must achieve an index of 2.00 for the 12 credits because the total number of college credits attempted at York and the previous college(s) total more than 24. If this student achieves less than a 2.00 index, the student will be placed on probation for the following semester.

If a student is placed on probation they will be notified by email by the Committee on Academic Policy and Standards (CAPS) and Office of the Registrar. Students on probation may enroll for a maximum of 12 credits or the equivalent. Student whose program includes developmental courses may register for a maximum of 19 hours of course work. Although students may register for as many as 12 credits/19 hours, they are advised to take fewer credits.

Note: Students remain on probation until they reach a 2.00 GPA or better. If the student has not reached 2.00 GPA by the end of the next spring semester they will be dismissed.

The academic probation status remains on a student's record for the entire semester on which the code was placed. Change of grades will only affect a student's probation status at the end of the semester in which the change of grade is posted. For example if a change of grade is submitted mid-semester resulting in the student's GPA being raised to the required GPA, the probation code will not be removed. Conversely, if the change of grade results the student's GPA dropping below the required GPA the student will not be placed on probation mid-semester. The probation code is removed at the end of the semester if the student's GPA reaches the required GPA. Grades earned during the Summer sessions will not change students' probation status for the upcoming Fall semester.

The academic probation status remains on a student's record for the entire semester(s) until the student reaches the 2.00 GPA or better. If not achieved by the next spring semester the student is dismissed. Change of grades will only affect a student's GPA at the end of the semester in which the change of grade is posted.

For example: If a change of grade is submitted mid-semester resulting in the student's GPA being raised to the required GPA, the probation code will remain on the students record until the end of the next spring semester. Conversely, if the change of grade results the student's GPA dropping below the required GPA the student will not be placed on probation until the end of that semester. Grades earned during the summer and/or session(s) will not affect a students' probation status.

Once a student is placed on probation if they do not achieved the required GPA (2.0) by the end of the next spring semester they will be notified by the Committee on Academic Policy and Standards and the Office of the Registrar, by email, that they have been dismissed for academic reasons after failing to meet the minimum retention standard while on probation.
A student will not be dismissed without being placed on probation for a minimum of one semester. The retention standards apply to all students regardless of whether they are matriculated of non-matriculated status.
Note: Professional programs may have additional retention and progression requirements.

A student who has been academically dismissed is separated from the York College and may not enroll for any credit-bearing course(s). The student may submit a petition with CAPS indicating the basis for consideration for readmission. The student will be notified by email of the decision. If the petition is approved, the student will be permitted to register for course(s) according to specific academic standards stipulated set by CAPS.
Note: York College adheres to readmission deadlines. Students are encouraged to contact the Office of the Registrar regarding the deadline for filing an application.

Committee on Academic Policy and Standards (CAPS)

This standing committee of the York College Senate is charged to:

  • review and recommend policies relating to the academic standards of the College, as well as the procedures for their implementation,
  • hear and decide upon petitions and appeals of students deviating from established policy,
  • recommend policy for the admission of students admitted through the University Admission Policy Committee,
  • recommend policy for the admission of students to York College, and
  • receive and review recommendations of policy addressing admission to professional programs.

CAPS has a membership of twelve, including students, faculty and administrators. Petition categories include:

  • Appeal of Denial
  • Appeal of Dismissal
  • Excess Credit Allowance
  • Extension of an Incomplete (INC) Grade
  • Grade Appeal
  • Grade Change
  • Readmission
  • Retroactive Leave of Absence
  • Retroactive Withdrawal
  • Retroactive Pass/Fail
  • Waiver of Degree Requirements
  • Other

All petitions must include a type-written personal statement describing in detail the relief requested. Student must provide supporting documentation for all petitions. No petition will be accepted, or acted upon, after a student has been certified for graduation. There is a two-year limitation on petitions to retroactively change a transcript entry. If a student is separated from the College for four consecutive academic (fall/spring) semesters, the student must file the petition in the semester he/she is reinstated.

Appeal of Denial

A student may request reconsideration of a previously denied petition. The Appeal of Denial is the final level of review. An Appeal of Denial petition must be accompanied by additional documentation, including a typed personal statement; documentation of extenuating circumstances; and any other information not provided for the initial petition. Appeal of Denial petitions must be acted upon prior to the expiration of the two-year limitation for the previously denied petition.

Appeal of Dismissal

A student who has been dismissed for academic reasons may petition to be reinstated for the subsequent academic semester. A student may appeal a maximum of three dismissals; further appeals will not be considered. A student who is academically dismissed and has been separated from the college for one or more academic semesters must instead petition for Readmission.

Excess Credit Allowance

For students in good academic standing, the maximum number of credits for the Fall and Spring Semesters is 18; for the Winter Session, 4; for Summer Session I and Extended Summer Session, 6; for Summer Session II, 6. A student may petition for an excess credit allowance to exceed these limits. To be eligible for excess credit allowance, a student must have a minimum of a Grade Point Average (GPA) of 3.0 or better at York College, and have no outstanding Incomplete (INC) grades.

Extension of Incomplete (INC) Grade

A student may petition to extend the deadline to complete work for courses in which an INC grade has been assigned. The student must submit documentation of the extenuating circumstance that is preventing completion of the coursework by the published deadline. Written instructor and/or department support must be attached to the petition.

Grade Appeal

A student may appeal a grade to the Committee within the first six weeks of the academic semester subsequent to receiving the grade.

Prior to submitting a petition appealing a grade, a student must attempt to resolve the issue by consulting with the instructor and the department chair. If the issue is not resolved after consultation, a petition may be filed. In the Grade Appeal, the student must provide evidence the instructor deviated from the published grading criteria. In addition, instructor and department input will be solicited by the committee if not provided in the petition.

Decisions on grade appeals are advisory in nature, and decisions in the student's favor will be delivered to the student, the instructor, the department chair and the Office of Academic Affairs. A successful grade appeal indicates only that the student has submitted sufficient evidence to show that the instructor deviated from the published grading criteria and/or that evidence of bias in grading exists, and that a grade change may be warranted. CAPS does not have the authority to require that the decision of the grade appeal be reflected on the student's transcript.

Grade Change

The Committee reviews the following categories of Grade Changes:

  • Incomplete to final grade changes submitted after the tenth week deadline of the subsequent semester,
  • Any other grade change that is past the four academic semester deadline.

Except for assigned INC grades, grading may only be based on work done during the semester the course was taken. There is a two-year limitation on appeals for retroactive change of transcript entry. Grades cannot be altered once a student has been certified for graduation. Petitions for late grade changes must be accompanied by the official change of grade form, along with documentation from the instructor as to the reasons for the delay in correcting the grade.

Readmission

A student must file for readmission if he or she has been separated from the college for at least one academic semester and has a GPA of less than 2.0. To apply for readmission, the student must have passed the reading, writing and mathematics skills tests prior to filing for readmission.

Retroactive Leave of Absence

A student may petition for a Retroactive Leave of Absence from a particular semester. The student must request to withdraw from all courses in that semester.

Retroactive Withdrawal

A student may petition to change grades of WN, WU, FIN or INC to W, or to assign a grade of W in a course during the current semester for which the tenth week deadline has passed. The academic department must certify the student's last date of class attendance, and student must provide evidence of the extenuating circumstance that prevented official withdrawal by the deadline.

Retroactive Pass/Fail

A student may petition to elect a pass/fail option after the 10-week deadline, or to rescind a pass/fail option after the last day of classes for a particular semester. The student must submit supporting documentation of an exceptional circumstance causing the missed deadline.

Waiver of Degree Requirements

A student may petition for any of the following deviations from published degree requirements:

  • Waiver of the college residency requirement.
  • Waiver of the major residency requirement.
  • Waiver of a General Education requirement.
  • Substitution of a course to satisfy a General Education requirement.

Petitions must include documentation of the exceptional circumstances that prevent the student from satisfying the published requirements. Petitions must also include evidence of support for the deviation from the relevant academic department. Substitutions of major and minor program requirements are provided by academic department certification to the Office of the Registrar, not by petition through CAPS.

Other

In addition to the previously described petition types, consideration of other types of policy waivers may be referred to CAPS by other units of the College. The same standards for supporting documentation and review will be applied to these petitions as to the previously defined petition categories.