Final Version of York College Changes December 15, 2014

Final Version Friday, December 15, 2014 to be voted on February 10, 2015

Amendment Number One

Article III Section 6 Alternates

No alternates are permitted except for the Committee on College Curriculum which shall permit the use of alternates

Amendment Number Two

Article III Section 7 Elections

A. Regular elections for student senators shall be held once a year by April 30 during the election period March 15 - April 301. The Committee on Elections shall organize and conduct the elections and shall make all reasonable efforts to encourage full student participation

B. Regular elections for faculty senators and department Curriculum Committee Members (including alternates) shall be held in each department in May

C. When a vacancy occurs for any reason (i.e. resignation, non-reappointment, graduation, etc.) runners-up may be enlisted or a special election may be held if necessary

Amendment Number Three

Article V Section 4 Meetings

The Senate and its committees shall conduct its meetings according to Robert’s Rules of Order—newly revised—and in accordance with the New York State Open Meetings Law, 1977 and the Perez v. CUNY decision2.

Amendment Number Four

Article VII Committees

  • Section 1(a) Standing Committees
  • Committee on Academic Policy and Standards (formerly Committee on Academic Standards)
  • Committee on Campus Environment and Facilities (formerly Committee on Campus Environment)
  • Committee on College Curriculum
  • Committee on Elections
  • Committee on Governance (New)
  • Committee on Instruction and Professional Development (formerly Committee on Instruction)
  • Committee on Library and Technology (formerly Committee on Library)
  • Committee on Resources (New)
  • Committee on Admissions (Removed)

Section 1(b) Ad Hoc Committees (No Change)

Ad Hoc Committees remains as approved in the York College 1986 Charter

Section 2 Procedures (No Change)

Membership, Functions and Duties of Standing Committees are outlined below:

COMMITTEE ON ACADEMIC POLICY AND STANDARDS

Membership

Total Twelve (12) members

1. Faculty, six selected by Faculty Caucus (from different departments)

2. Students, three selected by Student Caucus (from different departments)

3. Administration, Three (Registrar; Student Development; SEEK)

Functions

1. Review and recommend policies relating to the academic policy and standards of the college (as they pertain to enrolled students) as well as the procedures used for their implementation

2. Hear and decide upon petitions and appeals of students deviating from established college policy and standards

3. Recommend policy for the admission of those students admitted through the University Admission Policy Committee (UAPC)

4. Recommend policy for the admission of students to York College

5. Receive and review recommendations of policy addressing admission to professional programs from the respective school

Procedures

1. Recommendations for policy and procedures to be submitted to the Senate

2. Act on readmission petitions for students who do not meet academic standards

3. Act on petitions for waivers

4. Act on petitions for withdrawal of leave of absence

5. Act on grade appeals

6. Act on petitions that fall under the category of other and

7. Act on appeals of denied petitions.

Meetings

At least three meetings per academic semester, including the sub-committees on (1) petitions and (2) policy and at least one meeting per academic semester to hear and decide on petitions of appeal of denial (full committee)

Accountability

To the Senate

COMMITTEE ON CAMPUS ENVIRONMENT AND FACILITIES

Membership

Total Fifteen (15) members

        1. Faculty, six selected by Faculty Caucus (different departments)

        2. Students, six selected by Student Caucus (from different departments)

        3. Administrators, three selected by President (Student Affairs; Administrative Affairs; Academic Affairs)

Functions

  1. Recommend programs and review policy designed to improve college services

  2. Recommend regarding the décor, safety, security, and amenities of the physical plant

  3. Recommend regarding the cultural programs of the college

Procedures

  1. Establish a system for assessing the physical plant on an regular basis

  2. Prioritize results and recommendations

  3. Report to the Senate the Committee’s recommendations on policy, physical plant, security, and cultural programs for action

Meetings

At least once per academic semester

Accountability

To the Senate

COMMITTEE ON COLLEGE CURRICULUM

Membership

Total to be determined based on the number of departments, including Library and Student Development, in May of the academic year.

  1. Faculty, one selected by Faculty Caucus per academic department, Library and Student Development; faculty alternates, one alternate per academic department, Library and Student Development 
  2. Students, nine selected by Student Caucus from different departments; Student alternates (nine from different departments)
  3. Administration, two selected by President—Academic Affairs and Office of the Registrar

Functions

  1. 1. Establish curriculum policy
  2. 2. Review established curriculum
  3. Discuss all proposed curriculum changes and
  4. Recommend curricular changes to the York College Senate

Procedures

1. The Committee shall establish procedures to be used in submitting to the committee proposals for changes to curriculum

2. The Committee shall review and discuss all such proposals and

3. Proposals it accepts shall be reported to the York College Senate for its action

Meetings

At least three meetings per academic semester, or as needed

Accountability

To the Senate

COMMITTEE ON ELECTIONS

Membership

Total nine (9) members

1. Faculty, three selected by Faculty Caucus from different departments

2. Students, four selected by Student Caucus from different departments

3. Administration, two selected by President—Student Development and Office of the President

Functions

        1. Establish policies and procedures for student elections and referenda:

          1. Schedule student government elections between March 15 and April 301 publish the dates of election at least three weeks in advance; supervise and monitor elections

          2. Certify the qualifications of nominees, and certify validity of referenda

          3. Tally votes and report results to Student Election Review Committee (SERC)2; refer complaints to SERC

          4. Fill vacancies from the runners-up list or by special election if necessary

          5. Receive standing committee membership (excluding Curriculum Committee) and for the following Committees: Academic Standards, Campus Environment, Elections, Governance, Instruction, Library and Resources by the first plenary in September

          6. Receive Curriculum Committee memberships and alternates by the first Tuesday in September or one day before the first meeting of the Curriculum Committee

        2. Establish policies and procedures for faculty elections:

  1. Assure the conducting of departmental elections for faculty senators in the respective academic departments by the 10 of May. Results of these elections are to be submitted to the Committee on Elections and the Office of Academic Affairs by the last day of classes in the spring semester, or no later than Commencement

  2. Assure the conducting of departmental elections for faculty representatives and alternates to the Curriculum Committee in the respective academic departments by the 10th of May. Results of these elections are to be submitted to the Committee on Elections and the Office of Academic Affairs by the last day of classes in the spring semester, or no later than Commencement

  3. Facilitate the election of faculty members to the University Faculty Senate (UFS) by the 10th of May. Results of these elections are to be submitted to the committee on elections and University Faculty Senate (UFS) by the last day of classes in the spring semester, or no later than Commencement. Faculty representatives of the Elections Committee shall serve with the Faculty Caucus leader to receive nominations and conduct elections

  4. Facilitate the election of faculty members to the standing committees (except Curriculum Committee see b. above) by the third Tuesday in September. Results of these elections are to be submitted to the President’s Office and the Committee on Elections by September 30. Faculty representatives of the Elections Committee shall serve with the Faculty Caucus leader to receive nominations and conduct the elections

  5. When a vacancy occurs for any reason (i.e. resignation, non-reappointment, leaves of absence, retirement, etc.) runners-up may be enlisted or a special election may be held if necessary

Procedures

  1. Elections for the student seats in the York College Senate shall be held once a year by the 30of April (March 15 to April 30)

  2. Elections for faculty senators, members of the Curriculum Committee (including alternates) and UFS representatives will be conducted by the 10 of May

  3. Elections for standing committee members, excluding Curriculum Committee will be conducted by the third Tuesday in September

Meetings

At least twice per semester and at other times when necessary

Accountability

To the Senate

COMMITTEE ON GOVERNANCE

Membership

Total Nine (9) members

  1. Faculty, three selected by Faculty Caucus

  2. Students, three selected by Student Caucus

  3. Administration, three selected by the President

Functions

1. Assess the Senate Charter’s ability to effectively support and respond to the changing needs of the Senate and its Committees

2. Review proposals to amend the Charter and advance them as appropriate to the Senate for consideration

3. Recommend proposals for Senate action

4. Review and make recommendations on all matters related to academic, instructional, and administrative policy, not otherwise charged to another Senate Standing Committee

Procedures

1. Establish means to assess the effectiveness of the Charter

2. Develop a process for receiving and reviewing recommendations from College constituency

3. Direct proposals to amend the Charter to membership

4. Accept requests for review and assessment of policy from College constituency

5. Meet with President at least once per academic semester to discuss proposed policy changes

Meetings

At least once per academic semester

Accountability

To the Senate 

COMMITTEE ON INSTRUCTION AND PROFESSIONAL DEVELOPMENT

Membership

Total Eleven (11) members

1. Faculty, six selected by Faculty Caucus from different departments

2. Students, three selected by Student Caucus from different departments

3. Administration, two selected by President—Academic Affairs and Chief Information Officer

Functions

This Committee shall recommend policy in all areas dealing with teaching effectiveness, instruction, and related areas

Procedures

The Committee shall establish and review assessment measures and best practices that support

excellence in classroom instruction and professional development for faculty

Meetings

At least once per academic semester

Accountability

To the Senate

COMMITTEE ON LIBRARY AND TECHNOLOGY

Membership

Total Eleven (11) members

1. Faculty, six selected by Faculty Caucus from different departments

2. Students, three selected by Student Caucus from different departments

4. Library, Chief Librarian

5. Administration, one selected by President—Chief Information Officer/designee

Functions

This Committee shall review the operations of the Library and Technology and media related services and make recommendations to improve and expand collections and services. This Committee shall:

  1. Serve as the liaison between the library and its users

  2. Advise the Chief Librarian in matters pertaining to the library resources, facilities, and services

  3. Advise the Chief Information Officer in matters pertaining to technology and media related services

  4. Encourage and support the growth, development, and well-being of the library

Procedures

1. Establish processes and systems for reviewing library services, holdings and facilities

2. Establish processes and systems for reviewing technology services and facilities

3. Conduct appropriate surveys to determine faculty and student satisfaction with library services and technology

Meetings

At least once per academic semester

Accountability

To the Senate

COMMITTEE ON RESOURCES

Membership

Total Eleven (11) members

  1. Four members of the faculty, selected by the Faculty Caucus, including the faculty caucus leader, or designee

  2. Four student members, selected by the Student Caucus, including the SGA president, or designee

  3. An Academic Department Chair to be selected by the sitting Chairs

  4. The Vice President for Finance & Administration; one additional administrator to be designated by the President

Functions

  1. Shall review all the areas of the College related to funding and institutional resources

  2. Shall participate in the creation of the tentative budget by the President for the Chancellor

  3. Shall participate in planning for the allocation of the actual budget when it is received

  4. Shall participate in the formulation of the long-range economic plans of the College

Procedures

Report to Senate the Committee’s findings and recommendations on budgetary issues and other economic issues

Meetings

At least once per academic semester

Accountability

To the Senate