Upcoming SGA Election | April 30, 2015

Updated March 20, 2015

York College

Student Government Association (SGA)

Election Procedures and Regulations 2015-16

Calendar

MANDATORY CANDIDATES MEETING
(Hosted by Student Activities)
Tuesday, 3/24 @ 12:00 Noon
Tuesday, 3/24 @ 5:00 p.m.
Room 4M07
FDR Room 2D01
PETITION PERIOD Tuesday, 3/24 - Monday, 3/30 @ 8:00 p.m.
CERTIFICATION PERIOD Tuesday, 3/31 - Thursday, 4/2
POSTING OF CERTIFIED CANDIDATES Thursday, 4/2
APPEALS PERIOD Thursday, 4/2 - Wednesday, 4/15
SPRING BREAK Friday, 4/3 - Sunday, 4/12
CAMPAIGN PERIOD Thursday, 4/16 - Wednesday, 4/29
CANDIDATES FORUM Tuesday, 4/28 @ 12:00 Noon location TBA
ELECTION DAY
https://eballot4.votenet.com/yorkcuny/login.cfm
Thursday, 4/30 @ 12:01 a.m. - 11:59 p.m. Online Only

Petition Procedures

  1. Students seeking to be a Student Government Association (SGA) candidate for membership on the York College Senate must submit a NominationPetition with a minimum of eighty (80) valid signatures of students currently matriculated at the College. As a result, no write-in candidates will be permitted.
  2. Petitions may be obtained at one of the Mandatory Candidates Meeting Tuesday, 3/24 @ 12:00 Noon in Room 4M07 or Tuesday, 3/24 @ 5:00p.m. in the Faculty Dining Room 2D01.
  3. Eligibility Criteria:
    In order to run for SGA, the following criteria must be met:
    • Completion of at least one semester at York College as a matriculated student, as shown by an official transcript recorded by the Registrar.
    • Cumulative GPA of 2.3 or higher maintained for the duration of term of office, if elected.
    • Students must be currently registered for classes during the semester in which they run; however, enrollment in College Now courses does not qualify.
    • Full-time undergraduate students must carry a minimum of 12 credit hours in the semester during which they are seeking election.
    • Part-time undergraduate students must carry a minimum of 6 credit hours in the semester during which they are seeking election.
    • Graduate students must carry a minimum of 3 credit hours in the semester during which they are seeking election.
    • In order to run for election and continue to serve each semester, a student must have completed and earned passing grades in at least 50% of the credits (NOTE: CREDITS, NOT COURSES) for which they have registered in the prior semester, but in any event no less than 3 credits.
  4. Students must decide whether they intend to run as a Departmental Senator or as a Senator-at-Large before submitting a Nomination Petition. The declared major, as specified by the official record of the Registrar's Office, will be used to determine the department under which the successful candidate for Departmental Representative will run.
  5. Any candidate seeking to run as a Departmental Senator is encouraged to verify with the Registrar to ensure that the proper major has been declared. This should be done prior to the Mandatory Candidates Meeting. Under NO circumstances may a candidate's status or major be changed after submission of the Nomination Petition.
  6. Candidates who wish to run as departmental senators may obtain petition signatures from any registered York College student. However, only students with a declared major in the respective departments may vote during the elections.
  7. PLEASE NOTE: During the academic year, if a SGA member becomes ineligible or resigns; their seat shall be awarded to the candidate who obtained the next highest number of votes in their respective category.
  8. It is the responsibility of all potential candidates to ensure that the persons signing their petition print their name so that it is legible, in addition to providing a signature and the last 4 digits of their social security number. Illegible names will be disqualified on the petition. It is strongly recommended that potential candidates acquire at least ten additional signatures in the event that some signatures become disqualified. Any evidence of falsification will be referred to the Student Elections Review Committee (SERC) for action.
  9. Complete Nomination Petitions must be returned to the Office of Public Safety (AC-1M02) NO LATER THAN 8:00 P.M. ON MONDAY, 3/30 - NO EXCEPTIONS. All petitions will be date and time-stamped upon receipt by the desk officer - it is each candidate's responsibility to ensure this occurs.
  10. The Elections Committee will review each Nomination Petition and will determine the eligibility of the candidates to participate in the student elections. Potential candidates may check with the Office of the Dean of Students (Academic Core 2F01) on Monday, March 23 to verify the certification of their petition. Those who do not receive the determination concerning their petition, or those who do not receive the initial certification, may appeal to the Student Elections Review Committee (SERC).
  11. Candidates are ineligible to serve on the Elections Committee while seeking election or re-election.

Campaigning

NOTE: All candidates must conduct individual campaigns. CANDIDATES ARE NOT PERMITTED TO COALESCE IN ORDER TO FORM GROUPS OR SLATES.

  1. All potential candidates must attend a mandatory Candidates Meeting on either Tuesday, 3/24 @ 12:00 Noon in Room 4M07 or Tuesday, 3/24 @ 5:00 p.m. Faculty Dining Room 2D01.
  2. All campaign material must be in English.
  3. No campaign literature may be distributed or posted prior to the official start of the campaign period on Thursday, 4/16. Furthermore, all materials shall be removed by the candidates the day after the election (Friday, 5/1).
  4. All campaign literature that is posted must be stamped and approved by the Office of Student Activities and Campus Programs in AC-1E01. This must be done before mass production of materials. Violations will result in election materials being removed.
  5. Campaign literature may be posted only on bulletin boards and approved public areas. Banners may be hung only from railings with the use of rope or string..
  6. No campaign literature may be mailed to students' home addresses.
  7. The use of any duplicating or digital equipment purchased with Student Activity Fees or Auxiliary Enterprise monies are prohibited.
  8. The use of bullhorns or any sound amplifiers is prohibited for the use of campaigning inside the Academic Core Building or other buildings on campus.
    NOTE: Campaigning is prohibited on election day (Thursday, 4/30).
  9. Rallying or demonstrating in classrooms, hallways, the library, or lounges is prohibited.
  10. Removing or defacing another candidates' campaign publicity or college property is prohibited.
  11. Student candidates may campaign in the classroom only at the discretion of the faculty. Candidates should obtain faculty permission at least one week prior to campaigning in the classroom.
  12. A campus-wide candidates forum is scheduled for Tuesday, 4/28 @12:00 Noon (location TBA).

Campaigning Violations

  1. Any alleged violation of the campaign regulations (during campaigning or voting) may be submitted, in writing, to the Student Elections Review Committee (SERC) before the close of the polls on election day. Complaint forms may be obtained at Student Development (Academic Core 2F01) and should be submitted to the Dean of Students. The complaints shall include the following information:
    • Alleged violator(s) name(s)
    • Time, date, and place of violation
    • Nature of the violation with details pertaining to election regulation
    • Name(s) of complainant(s) and witness(es) with name, address, phone number, and e‑mail address
  2. The accused violator(s) will be entitled to rebuttal at a hearing before SERC.
  3. Any candidate who fails to comply with the election regulations shall be subject to disqualification after the mechanism for alleged campaigning violation has been followed and a conclusion has been determined.
  4. Any person(s) found to be in violation of the election regulations will have their candidacy voided.

Procedures for Dealing With Voting Irregularities, Campaign Violations, Disqualifications of Candidates, Invalidation of an Election and Ties

  1. Proper written allegations of improprieties or campaign violations must be received by SERC by the close of polling on Thursday, April 30 @ 11:59 p.m.
  2. The candidate(s) must be notified of an open hearing that shall include members of SERC and the candidate(s).
  3. If called by SERC, witnesses will be permitted to testify.
  4. If a member of SERC is a witness or filing violation charges, that person must recuse him/herself from serving on the hearing panel.
  5. The hearing shall be conducted in accordance with the CUNY Bylaws section 15.2(d).
  6. At the conclusion of the hearing, SERC shall vote in a closed session on the retention or disqualification of the candidate(s) involved.
  7. If the voting irregularity involves tampering with the online voting process, and if the result of the number of votes is close enough for the irregularities to possibly make a change in the outcome of the election, then SERC must investigate the online election process from its beginning to determine its validity.
  8. A decision of invalidation will result in a new election being scheduled as soon as possible. The President of the College will determine whether the current Student Government will remain in office until the completion of the new election.
  9. No new candidates will be accepted for a new election.
  10. Campaigning may take place at a time designated by SERC.
  11. In the event of a tie in Departmental Elections, paper ballots will be employed in a special run-off election. This will also apply to At-Large elections whenever required.
  12. If there are no contested races, and/or fewer candidates than open positions, everyone will agree to be voted by acclamation.

Voting Process for 2015-16 Student Government Elections:

  • Voting will take place online through VoteNet on Thursday, April 30, 2015.

  • There are thirty (30) open seats on Student Government for 2015-16.

  • Declared majors may also cast one vote for a Departmental Senator IF, AND ONLY IF, THE DEPARTMENT OF THEIR DECLARED MAJOR HAS A CANDIDATE ON THE BALLOT.

  • Voting for Senators-at-Large: The number of votes that can be cast for Senators-at-Large is dependent on the amount of Departmental Senators that are running for election.

ANY QUESTIONS CONCERNING THESE REGULATIONS SHOULD BE DIRECTED TO:

Student Elections Review Committee (SERC) located in the Office of Dean of Students (Academic Core 2F01)