IT procedure for theft or missing technology

York issued technology follows strict protocols in compliance with best practices for appropriate property management as set forth by the University. The Central office via audits tracks assets for maintaining compliance with city and state financial regulations. If a York issued asset is missing or believed to have been stolen there is a protocol for reporting that needs to be followed in order for the asset in question to be properly deposed and reported to the Central Office inventory system. When an asset is missing or stolen you must immediately notify your supervisor and IT department via an email. A form will be sent to you in order for you to provide details. This form will be sent along with the information in your email to Public Safety and the Property attendant at York. Your form will be attached to an incident which will be opened in the IT tracking system. You will receive a copy of the report which can than be used to justify replaced if needed. Any replacement cost that may be incurred is purely the decision of the Business Office following their own policies on these types of events. The form is available on this site for use as needed. This form can also be used for IT equipment that has sustained damage.

Lost/Stolen Equipment Form
This form is to be used to report missing or stolen York issued technology. It can also be used for technology that has been damaged since it will eventually be lost in terms of use and disposition. Report an incident to your immediate supervisor and IT. IT follow up with any information that may not be readily available. The form will be sent to Public Safety along with your email. Additional IT will open an incident and attach the report. A copy will be given to you once all the information is completed on the form.

Lost/Stolen Equipment Form
This form is to be used to report missing or stolen York issued technology. It can also be used for technology that has been damaged since it will eventually be lost in terms of use and disposition. Report an incident to your immediate supervisor and IT. IT follow up with any information that may not be readily available. The form will be sent to Public Safety along with your email. Additional IT will open an incident and attach the report. A copy will be given to you once all the information is completed on the form.