What Forms Do I Need?

The form you need depends on the type of access your department head, manager or chair requires for your position and role within CUNYfirst. Since CUNYfirst is broken down into what are called pillars, depending on the area or pillar required, there is a form dedicated to that access. The main pillars in CUNYfirst are Campus Solutions, Human Capital Management and Financial Supply Chain. While there are other modules they generally will fall under one of these main pillars. The CUNY Central Security web site contains all the forms necessary for requesting access. We will provide a break down of each here with additional information on the York College work flow for filling out, signing and getting it into the CRM (Customer Relations Management) system for processing by the York Application Security Liaiasons (ASL's) after all the proper signatures are in place.
Campus Solutions Form

Campus Solutions Form

This form is needed to access the Campus Solutions within CUNYfirst. Campus Solutions covers a variety of Academic roles for Faculty and Advisors within CUNYfirst. There are many roles on this form. The critical signature for this form is from the Student Records office. They are the most familiar with how the roles are assigned. The PDF file here explains the workflow required in order to have a successfully completed Campus Solution Access request form. This workflow should help you understand how to route the form. It is not a guide on how to fill it out. Information on what role to request should come from the requesting supervisor and or help from the Student Records office. Here is the link to the form at CUNY Central http://www.cuny.edu/about/administration/offices/CIS/security/cunyfirst/CS_UserAccessForm-v50b.pdf

Procurement Access Form

Procurement Access Form

This form is needed to access the Financial Supply Chain within CUNYfirst. Examples of roles in this pillar are creators, requestors and approvers of requisitions. In addition if you have a travel and expense budget besides needing a Travel & Expense form filled out you also need the Procurement Access Form. Note any changes in supervisors that may occur as a consequence of a transfer will also require the submission of this and other forms as necessary and in most cases two forms may be required. One to remove a role and another to add a role. The PDF file here explains the workflow required in order to have a successfully completed Procurement Access request form. This workflow should help you understand how to route the form. It is not a guide on how to fill it out. Information on what role to request should come from the requesting supervisor. The workflow however will let you know who to go to for help. Here is the link to the form at CUNY Central http://www.cuny.edu/about/administration/offices/CIS/security/cunyfirst/procurement-security-access-form.pdf

Procurement Travel & Expense Form

Procurement Travel & Expense Form

This form is needed to access the Financial Supply Chain within CUNYfirst for Travel and Expense requisitioning. Examples of roles in this module are T&E Entry, T&E Delegate Entry, T&E Supervisor, Dept Level1&2 Approvers. In addition if you have a travel and expense budget besides needing a Travel & Expense form filled out you also need the Procurement Access Form. Note any changes in supervisors that may occur as a consequence of a transfer will also require the submission of this and other forms as necessary and in most cases two forms may be required. One to remove a role and another to add a role. The PDF file here explains the workflow required in order to have a successfully completed Travel & Expense form. This workflow should help you understand how to route the form. It is not a guide on how to fill it out. Information on what role to request should come from the requesting supervisor. The workflow however will let you know who to go to for help. Here is the link to the form at CUNY Central http://www.cuny.edu/about/administration/offices/CIS/security/cunyfirst/Travel-Expense_Security_Access_Form-revised-11-18-14.pdf

Other CUNYfirst Forms

There are other forms listed on the security CUNY central web site. The forms detailed here are among the more common ones we process on a regular basis. The other forms are for more specific and or specialized use. Here is the link to the main site for all the forms: http://www.cuny.edu/about/administration/offices/CIS/security/cunyfirst.html

Campus Solutions Form

Campus Solutions Form

This form is needed to access the Campus Solutions within CUNYfirst. Campus Solutions covers a variety of Academic roles for Faculty and Advisors within CUNYfirst. There are many roles on this form. The critical signature for this form is from the Student Records office. They are the most familiar with how the roles are assigned. The PDF file here explains the workflow required in order to have a successfully completed Campus Solution Access request form. This workflow should help you understand how to route the form. It is not a guide on how to fill it out. Information on what role to request should come from the requesting supervisor and or help from the Student Records office. Here is the link to the form at CUNY Central http://www.cuny.edu/about/administration/offices/CIS/security/cunyfirst/CS_UserAccessForm-v50b.pdf

Procurement Access Form

Procurement Access Form

This form is needed to access the Financial Supply Chain within CUNYfirst. Examples of roles in this pillar are creators, requestors and approvers of requisitions. In addition if you have a travel and expense budget besides needing a Travel & Expense form filled out you also need the Procurement Access Form. Note any changes in supervisors that may occur as a consequence of a transfer will also require the submission of this and other forms as necessary and in most cases two forms may be required. One to remove a role and another to add a role. The PDF file here explains the workflow required in order to have a successfully completed Procurement Access request form. This workflow should help you understand how to route the form. It is not a guide on how to fill it out. Information on what role to request should come from the requesting supervisor. The workflow however will let you know who to go to for help. Here is the link to the form at CUNY Central http://www.cuny.edu/about/administration/offices/CIS/security/cunyfirst/procurement-security-access-form.pdf