2019-2020 Purchasing Department Assessment Plan

Assessment Year: 2019-2020
Division: Administrative Affairs
Unit: Purchasing Department
Unit Director: rmalesh
Completed by: rmalesh
Other Contributors:
Date Completed: 2019/11/15 12:30:00 US/Eastern

Unit Mission

Purchasing is dedicated to serve and support students, faculty, and staff by procuring goods and services in accordance with the governing College policies and applicable government regulations. Purchasing is committed to delivering the highest standards of service with fairness and integrity in support of York College’s mission.

Assessment Plan

Unit Goal(s) Unit Outcome(s) Unit Goal Alignment with Divisional Goal Unit Goal Alignment with York’s Annual PMP Goal Alignment with York’s Strategic Goals Alignment with Institutional Learning Outcomes (ILOs) Measure Measure Type Target
Provide high-quality procurement services to the York College community. Purchasing agents will utilize due-diligence to procure goods and services in a timely manner. Develop and demonstrate efficient and effective stewardship of financial and capital resources consistent with institutional protocols. N/A TBA N/A

Purchasing staff Requisition to Purchase Order (PO) report

Direct

85% of requested items will convert into purchase order in a timely manner.

Provide training procedures that make the procurement process more efficient and user-friendly. End-users will have access to training materials to help them create requisitions Develop and demonstrate efficient and effective stewardship of financial and capital resources consistent with institutional protocols. N/A TBA N/A

Creation and upload of how to videos on requisitions and receipts

Indirect

Creation and upload of how to videos on requisitions and receipts uploaded to purchasing web-page .

Rationale for the Plan

Submitting a requisition into CUNYFirst is the first step for our students, faculty, and staff to procuring goods and services need to run their operations/ department smoothly. Easy access to How to videos will help the college community to submit their request with confident. Also, reducing the time it take to issues a PO will support our institutional goals.

Data Collection and Evaluation

The data will be collected in December 2019 and June 2020 and it will be collected by the Purchasing Director