After the Semester Ends

Blackboard courses are kept on the Blackboard server for one year after teaching them.  After that year they have whisked away and buried in Blackboard’s Archives.  To resurrect them from that black hole is an arduous undertaking, consuming substantial resources both locally and centrally; it also requires a good amount of patience on the part of the one who will need to make the resurrection-request, that is: you. So, instead…

To continue having virtually instant access to all course materials and assignment setups (excluding student work or grades), we recommend that you export your course.  To keep a record of your students’ grades and coursework, we suggest you download the grade center and assignments to your York College network drive.  Below are our instructions. 

Exporting your course for reusing in a future course

(Strongly recommended) Exporting the course and downloading it to your local computer

In the “Course Management” section, your home office, open the “Packages and Utilities” tab. Then click “Export/Archive Course.” Click the “Export-Package” option. On the next page, scroll down to the “Select Course Materials” section and click “Select All.” Note: while usually a question of minutes and a simple click on the refresh button on the “Export/Archive Course” page, in rare cases it may take up to an hour for you to see a very long exported course link on the “Export/Archive Course” page and to receive an email notification to that effect. 

On the “Export/Archive Course” page, download your exported course by clicking on the link and saving the file to your computer. To easily retrieve the file in the future, keep the name and save it in a folder you name “Exported Blackboard Courses.” Lastly, return to the “Export/Archive Course” page, click on the hidden action button next to the exported file name and select “Delete.” Done!

Useful for easy future access

Downloading the Grade Center and saving it as a spreadsheet on your York College network drive (Think of FERPA!)

In the "Course Management" section of your course page, your home office, go to the Grade Center. Then click the Full Grade Center. On the right of the action bar, click “Work Offline” then Download. Leave every setting as is and click Submit. On the “Download Grades” screen, click the Download button, and save the file to your York College network drive. To access your York College network drive off-campus, log in to York College VPN.

Useful for easy future access

Downloading student work on your York College network drive (Think of FERPA!)

Student work submitted through the TurnitIn tool
In the "Course Management" section of your course page, your home office, click on Course Tools, then on TurnitIn Assignments to open the page where all assignments are listed. Click on one assignment to open it, click the checkbox under the Submit button on the left to select all submitted papers. Then click the Download button on the right to select the appropriate option(s). Follow on screen instructions and save it to your York College network drive. To access your York College network drive off-campus, log in to York College VPN.
Student work submitted through the Blackboard Assignments tool
In the "Course Management" section of your course page, your home office, go to the Grade Center. Then click the "Full Grade Center". Click on the hidden action button next to an assignment column name and select “Assignment File Download,” select all, click on Submit, follow the on-screen instructions and save the file to your York College network drive. To access your York College network drive off-campus, log in to York College VPN.