Academic Policies

Registration: General Information

Please consult the Office of the Registrar webpage regarding course schedule and registration information.Some courses listed in the Bulletin or CUNYfirst course catalog may not be offered every semester. All eligible students are notified in their CUNYfirst account regarding enrollment for fall, spring semesters and winter, summer sessions. Students are assigned a specific day and time on which to register. Students may not register before their appointed time.

Size of Program/Full-Time Status

The normal number of credits for a full-time student is 15. The maximum number of credits that a student may register for is 18. A student who wishes to register for more than 18 credits must secure written approval in advance of enrollment from the Committee on Academic Standards. Students on probation may register for a maximum of 12 credits and/or conditions stipulated by the Committee on Academic Standards.

Procedures for Change of Program and Course Withdrawals

Office of the Registrar

  • During the first week of classes, a student may withdraw from one or more courses, add courses or change from one section to another section of the same course.
  • During the second and third weeks, a student may withdraw from a course or courses by logging into their CUNYfirst account or stop by the Office of the Registrar during business hours.
  • Withdrawals during these first three weeks will not appear on the student's transcript but the student may be liable for tuition.
  • There is no fee for withdrawals only (although students may be liable for tuition); there is an $18.00 program change fee (and the possibility of additional tuition).
  • A student may withdraw from a course or courses from the fourth through the tenth week of classes by logging into their CUNYfirst account or stop by the Office of the Registrar during business hours. This action will be recorded on the student's record with a grade of "W", in accordance with CUNY's regulations.

Auditing of Courses

A student must pay the tuition and fees to audit any course, except for senior citizens, who do not pay tuition. Forms for permission to audit course(s) may be secured from the Office of the Registrar. Students must register for the course during the regular registration period, and will be given an "AUD" grade. This grade is irreversible.

Courses taken on permit at a CUNY school are posted to the student's transcript and computed in the GPA, but does not satisfy the College's residency requirement.

Students who wish to register for course(s) at a non-CUNY institution must complete a permit form to attend another college.

E-Permits and Concurrent Attendance at Another Institution

A currently enrolled matriculated student may take courses at another accredited institution, but must follow proper procedures. The Office of the Registrar may grant permission for dual attendance. However, the request must be processed prior to the registration period of both institutions. A student with less than a 2.0 Grade Point Average will not be granted a permit to another college. A student who has completed 60 credits will not be granted a permit to attend a Community College. For all courses the student must have the permit application approved by the department chairperson/designee and the Registrar. A permit will not be granted for more than one half of the student's semester credits, except in extraordinary circumstances. The CUNY e-permit is available on the CUNY Portal. Student must log in to the CUNY portal homepage to being the process of applying for an e-permit.

NOTE: Courses taken at other CUNY campuses designated as Writing Intensive and Pathways designations will transfer with the Writing Intensive designation and Pathways designations to York College.

Independent Study Courses

Courses offered as Independent Studies are limited to York College degree students only. The number of Independent Study credits a student may register will be limited to three credits in any given semester, with the exception of the Political Science and Psychology programs, where six credits may be taken to satisfy the requirements of internship.

In special circumstances, permission for a waiver of this limitation may be granted by the department chairperson. Independent Studies courses may only be taken by students in good standing.

Pass/Fail Option

A student not on probation who has earned 30 or more credits may choose to take one pass/fail course per semester for a total of not more than six courses. Courses given on a pass/fail basis, such as Student Development 101-105, are not considered in the six-course total. Courses taken on a pass/fail basis may not constitute the student's General Education Requirements, Pathways General Education requirements or major requirements. A student may exercise the pass/fail option any time during the first ten weeks of the semester and may elect to rescind the option up to the last day of classes (prior to final examinations).

The student must complete an application form available online and submit it for approval to the Office of the Registrar. A letter grade is submitted by the instructor and is converted to P or F. In the pass/fail option, a grade of D or better is passing and F is failing.

Attendance

Students are expected to attend each class session. There is no cut allowance. Students may be required at any time to account for undue irregularity in attendance by personal explanation to their instructor (and, for SEEK students, to their counselor).

Any student who has been excessively absent from a course and does not present adequate documentation to the instructor, may receive the grade of WU (unofficial withdrawal), which is computed as an F.

Students absent for illness for more than one week will be required to present to the instructor medical documentation of the illness, including an indication that they are well enough to return to their classes. Students absent for more than one week for reasons other than illness will also be required to furnish documentation of reasons.

Instructors will be required to complete Enrollment Verification Rosters for their courses indicating if students have never attended or attended the course. Any student noted as never attending will have a grade of WN processed to his/her record. The WN grade indicates non-attendance and is non-punitive. However, a student receiving a WN grade may still be liable for tuition and fees.

Classification and Change of Status

Change of Residency Status

Applications for change of status for continuing students from nonresident to resident tuition rate are available in the Office of the Registrar, and can be filed until the end of the respective semester. All incoming students must apply for resident tuition rate through the Office of Admissions.

Declaration or Change of Major/Minor

Students who have decided on a major, or have decided to change their major/minor, must file a Change of Major/Minor application with the Office of the Registrar. Students need to be aware that a change of major or minor may have an effect on financial aid eligibility (see the section on Satisfactory Academic Progress). Students should also be aware that the major requirements that are reflected in the Bulletin in effect at the time of declaration of the new major will apply. Deadline for Change of major applicationsmust be submitted to the Office of the Registrar no later than 21 days after the semester begins including weekends and holidays. Applications received after the 22nd day or after the deadline will become effective the following semester.

Academic Classification of Students

Admission Code - identifies student status
0 Non-degree  
1 Continuing (degree/non-degree)  
2 Entering freshman or graduate (degree/non-degree)  
3 New advanced standing transfer (undergraduate)  
4 Readmitted  
6 New CUNY permit-in/CUNY B.A.-in  
7 Continuing CUNY Permit-in/CUNY B.A.-in  
8 Non degree to degree (undergraduate/graduate)  
9 Readmitted for graduation  
Group Number - the student's class is determined by the number of credits completed, as follows
  Non-degree  
  Lower freshman 0 - 14.9
  Upper Freshman 15 - 29.9
  Lower sophomore 30 - 44.9
  Upper sophomore 45 - 59.9
  Lower junior 60 - 74.9
  Upper junior 75 - 89.9
  Lower senior 90 - 104.9
  Upper senior 105 - 120+
  Second degree has degree  

Grading Policies

Grading

In courses which carry college credit (with the exceptions indicated) the student is assigned a final grade (unless the student has permission to take the course on a pass/fail basis). The table below indicates the index and the numerical values for assigning grades and computing Grade Point Averages (GPA).

Grade Numerical Value
A+ 4.00 97.0-100
A 4.00 93.0-96.9
A- 3.70 90.0-92.9
B+ 3.30 87.0-89.9
B 3.00 83.0-86.9
B- 2.70 80.0-82.9
C+ 2.30 77.0-79.9
C 2.00 73.0-76.9
C- 1.70 70-72.9
D+ 1.30 67.0-69.9
D 1.00 60.0-66.9
F, FIN, WU, WF 0.00 0-59
PEN- Grade Pending - -
WA, W, WN - -
NC - -
P - -
R - -

Passing Grades

Passing grades range from A+ to D. The C-, D+ and D grades are not considered a passing grade in certain programs. Please consult individual Major Program descriptions for details. P is a passing grade but it does not affect the student's scholastic index.

Failing Grades

Failing grades are F, FIN, WF and WU. These grades are computed in the student's scholastic index. Failing grades are not removed from the student's record due to a subsequent successful completion of the course. Effective Fall 2009, WN grades would no longer be used according to the University Board of Trustees.

Effective September 1, 1990, in accordance with the resolution passed by the Board of Trustees of CUNY, an undergraduate student who earns an academic or administrative failing grade that is computed in the cumulative Grade Point Average may retake the course and upon successful completion of the course with a grade of C or better have the failing grade no longer computed into the GPA This resolution applies to grades of C or better received for courses retaken in the Fall 1990 semester and thereafter replacing the index value of failing grades earned in courses taken in the Fall 1984 and thereafter.

The maximum number of failing credits that can legally be excluded from the computation of a student's GPA is limited to 16 for the duration of the student's undergraduate enrollment in CUNY. If a student transfers from one unit of CUNY to another, the number of failing credits replaced in the previous college(s) will be subtracted from the 16 to determine how many failing credits may be replaced during the subsequent enrollment. In order for a grade of C or better to replace a failing grade in the calculations of the cumulative GPA, repetition of the course must take place at the same unit of CUNY where the failing grade was originally received. If a student received two or more F's for the same course and subsequently earns a C or better, the initial F's will, subject to the 16-credit limit, not be included in the student's cumulative GPA, and the total number of credits of F not calculated in the GPA will be charged against the 16-credit limit.

Failing grades may not be partially deleted from the GPAs. So, for example, if a student has used 14 of the 16-credit limit, a grade of C or better only in a retaken 2 credit or two 1-credit courses may have the F grade deleted from the calculation of the GPA A grade of C or better in a three or more credit course will not be eligible for this treatment. If a student does NOT wish to have a failing grade deleted from the cumulative GPA, he or she must inform the Office of the Registrar in writing any time after the second enrollment in the course. The student must be in attendance at the college when the request is made. The GPA calculated on the basis of this CUNY policy is to be used only for the purposes of retention at and eligibility for graduation from the College, including admission to and continuance in a major or concentration.

All failing grades will be considered in the calculations for any honors.

INC Grade

A student who, because of extenuating circumstances, has not taken the final examination and/or completed the work for the course, and has a passing average may, at the discretion of the instructor, receive an INC grade. The student, in consultation with the instructor, has up to 10 weeks in the subsequent semester to complete the work and have the grade resolved even if not registered in the subsequent semester. Grade changes resolving INC grades must be received by the Office of the Registrar by the last day of the tenth week of classes of the subsequent semester. (See Academic Calendar for exact due date.)

Grades received after the deadline will not be processed unless the student has obtained approval from the Committee on Academic Standards.

The grade of INC is not considered in computing the academic index. However, if a grade change is not received by the Office of the Registrar within the ten week time frame, the grade of INC is changed to FIN. This grade is considered an F grade when computing the academic index. When compiling the Dean's List, INC grades are calculated as F.

PEN Grade

This is a temporary grade assigned to a student and used to facilitate the implementation of the procedures for imposition of sanctions related to academic integrity.

P/NC Grade

Two symbols, P for pass and NC for no credit, are used as grades for all Student Development 101-105 courses. These grades are not considered in computing the academic index.

In addition, for the first 28 credits attempted by students, a failing grade in a non-remedial or non-developmental 100 level course will be converted to an NC grade. A student may receive an NC grade no more than twice for any particular course. A third failure to pass the course will be recorded as an F grade. The grade of NC is not removed from the student's record due to a subsequent successful completion of the course. Though the NC grade is not computed in the index for retention purposes, it is always computed as an F for graduation honors and Dean's List. Students should be aware that other colleges, universities, agencies and institutions may interpret the NC as a failure.

R Grade

The R grade is used to record a failure in a remedial or developmental course. It carries no grade point value in computing the index for retention purposes. The course must be repeated until the required level of proficiency is attained but a student may receive an R grade no more than twice for any particular course. A third failure to pass the course will be recorded as an F grade. The R grade is always regarded as an F for graduation honors and Dean's List. The R grade is not removed from the student's record due to a subsequent successful completion of the course. Students should be aware that other colleges, universities, agencies and institutions may regard the R as a failure.

W/WU Grade

In the case of a withdrawal from a course, three symbols are used: W signifying official withdrawal from a course without penalty, which is recorded on the student's record after the end of the 3rd week of classes.

WN GRADE

WN signifying that a student never attended the course; and WU signifying an unofficial withdrawal from a course (see Procedures for Change of Program and Withdrawal from a Course). In computing the academic index, W and WN are not counted, but a WU counts as a failure.

WA Grade

The WA grade is a grade assigned by administrative action. WA grades cannot be assigned by an instructor. It is assigned when the student is administratively suspended from classes. It has no index value and, therefore, is not considered when computing the GPA.

Z Grade

The Z grade is an administrative grade, which cannot be assigned by an instructor. It is assigned when no grade has been submitted by the instructor. It has no index value and, therefore, is not considered when computing the GPA.

Repeated Courses

Credit is not granted for repeated courses that have been passed. However, grades in repeated courses are computed in the student's index. It should be noted that a student may audit a course as described in the procedure for auditing of courses previously indicated.

Make-Up Examination(s)

Make-up examinations are final examinations taken at a time other than the formally scheduled time. Only students with a bona fide reason to take a make-up examination will be permitted to do so. Such permission may be granted only by the department chairperson or representative, and not by the instructor.

Computation of Grade Point Average (GPA)

The scholastic index (GPA) is computed by multiplying the total number of credits earned by the numerical index values of the grades and dividing the sum by the total number of credits attempted, including courses failed. For the purpose of computing academic index neither the credits nor the grades of W, WA, WN, Z, P, R, and NC are counted, while FIN, *WN, and WU are counted as failures. To determine the cumulative point value or deviation value the grade C is used as the reference grade. An overall C (2.0) average is required for graduation, in addition to an overall C average in the major discipline for most majors. Please consult individual major program descriptions for details.

Example A: Sample Calculation of GPA

Grade Index Credits Multiplier Points Earned (QP)
A 4 4 16
B 3 3 9
C 3 2 6
D 3 1 3
F 2 0 0
WU 1 0 0
TOTAL 16   34 Points
16 credits divided into 34 QP's = 2.125 GPA

Cumulative Point Value (CPV) and Academic Deficits

The Cumulative Point Value is computed similarly to the Grade Point Average, but using the values A + = +2, A = +2, A- = +1.7, B+ = +1.3, B = +1, B- = +0.7, C+ = +0.3, C = 0,C- = -0.3, D+ = -0.7, D = -1, and F, WU, and FIN = -2

Each student must have a Cumulative Point Value of 0 or greater to graduate from York College. A student with a negative Cumulative Point Value is said to have an Academic Deficit.

Dean's List

The Dean's List will be established as follows:

  1. Criteria: 3.5 GPA.
  2. Full-time status is defined as 12 graded credits per academic semester.
  3. Bone fide part-time status is defined as 12 graded credits in an academic year (September to May).
  4. Computation of Dean's List nominees will be based on:
    1. The grades of A+ through F.
    2. NC, R, WU and INC are calculated as F grades for Dean's List.
    3. Administrative grades of PEN, W, WA, WN, and Z are excluded from calculations, and
    4. Eligibility will be calculated when all grades have been processed by the Office of the Registrar.

Committee on Academic Standards (CAS)

A student may petition to withdraw from a course or courses after the tenth week of the semester, as follows:

  • Apply directly to the Committee on Academic Standards (Academic Core Building, Room 2C01).
  • SEEK students must consult with their faculty counselor when submitting the petition to the Committee on Academic Standards.

Committee membership is fifteen, including students, faculty and administration. CAS is charged to review and recommend policies relating to the academic standards of the College, as well as the procedures for their implementation, and to hear and decide upon petitions and appeals of students deviating from established policy.

The petitions and appeals include:

  • Appeal of Denial,
  • Appeal of Dismissal,
  • Excess Credit Allowance,
  • Extension of an Incomplete (INC) Grade,
  • Grade Appeal,
  • Grade Change,
  • Readmission (for a student with Grade Point Average below the college standard),
  • Retroactive Leave of Absence,
  • Retroactive Withdrawal,
  • Retroactive Pass/Fail,
  • Waiver of Degree Requirements,
  • Other.

General guidelines for all petitions:

  • All personal statements must be type-written.
  • No petition will be accepted, or acted upon, after a student has been certified for graduation.
  • A student wishing to file a petition in the semester she or he anticipates graduating must file the petition no later than the 6th week of that semester.
  • All Appeal of Denial petitions must be acted upon prior to the expiration of the two-year limitation for previously denied petitions.

There is a two-year limitation on petitions to retroactively change a transcript entry. If a student is separated from the College for four consecutive academic (fall/spring) semesters, the student must file the petition in the semester he/she is reinstated.

*Consult CAS calendar to determine petition deadlines.

Appeal of Denial

A student may request consideration of a previously denied petition. The Appeal of Denial is considered to be the second and final level of review. An Appeal of Denial petition must be accompanied by additional documentation, including a typed personal statement; documentation of extenuating circumstances; and any other information not provided for the initial petition. Appeal of Denial petitions must be acted upon prior to the expiration of the two-year limitation for previously denied petitions.

Appeal of Dismissal

A student who has been dismissed for academic reasons may petition to be reinstated for the subsequent academic semester. The student's petition must be accompanied by supporting documentation and a typed, personal statement that addresses his/her academic performance. A student may appeal a dismissal a maximum of three times. A student who is academically dismissed and has been separated from the college for one or more academic semesters must petition for Readmission.

Excess Credit Allowance

A student may petition to enroll for more than the maximum of 18 credits in an academic semester. [The maximum number of credits for the Winter Session is 4; the maximum number of credits for Summer Session I and Extended Summer Session is 6; the maximum number of credits for Summer Session II is 6.]

To be eligible for excess credit allowance, a student must have a minimum of a Grade Point Average (GPA) of 3.0 or better, and have no outstanding Incomplete (INC) grades.

Extension of Incomplete (INC) Grade

A student may petition to extend the deadline to complete coursework by the 6th week of the subsequent semester. The student must submit documentation of the extenuating circumstance that is preventing completion of the coursework by the published deadline. Written instructor support must be attached to the petition.

Grade Appeal

A student may appeal a grade to the Committee within the first six weeks of the academic semester subsequent to receiving the grade.

Prior to submitting a petition appealing a grade, a student must attempt to resolve the issue by consulting with the instructor and the department chair. If the issue is not resolved after consultation, a petition may be filed. In the Grade Appeal, the student must provide evidence the instructor deviated from the published grading criteria.

  • Grades are based only on work done during the semester including the final examinations.
  • Grade changes will not be considered for work submitted after the semester has ended except in cases of assigned INC grades.
  • There is a two-year limitation on appeals for retroactive change of transcript entry.
  • Grades cannot be changed once a student has graduated.

If the Committee approves the petition, a written recommendation will be forwarded to the instructor, department chair, and the provost.

Grade Change

A student may petition for a grade change. The petition is to request that the Committee review whether there is a documented error in the instructor's evaluation of the student's work that affected the final grade.

The Committee reviews the following categories of Grade Changes:

  1. Incomplete to final grade past the 10-week deadline of the subsequent semester.
  2. Extenuating circumstances that led to the assignment of an incorrect grade, and
  3. Any grade change that is past the four academic semester deadline.

The student must submit a typed, personal statement and supporting documentation.

Readmission

A student may file for Readmission if he or she has been separated from the college for at least one academic semester and has a Grade Point Average (GPA) of less than 2.0. To apply for Readmission, the student must have passed the reading, writing and mathematics skills tests prior to filing for Readmission. Further, the student must provide documentation documenting the reasons for their prior poor academic progress and supporting reasons for future academic progress.

Retroactive Leave of Absence

A student may petition for a Retroactive Leave of Absence for a particular semester. The student must request to withdraw from all courses in that semester and submit documentation of an extenuating circumstance causing the missed withdrawal deadline.

Retroactive Withdrawal

A student may petition to change grades of WF, WN, WU, FAB, FIN or INC to W, or to assign a grade of W in a course during the current semester for which the 10-week deadline has passed. The student must submit a letter of attendance signed by the instructor and documentation of an exceptional circumstance supporting explaining the extenuating circumstance that kept the student from petitioning for withdrawal before the published deadline. A student who wishes to withdraw from an entire semester must petition for a Retroactive Leave of Absence (see above).

Retroactive Pass/Fail

A student may petition to elect a pass/fail option after the 10-week deadline or rescind a pass/fail option after the last day of classes for a particular semester. The student must submit supporting documentation of an exceptional circumstance causing the missed deadline.

Waiver of Degree Requirements

A student may petition to have any of the following requirements waived or substituted:

  1. Waiver of College residency requirement.
  2. Waiver of Major residency requirement.
  3. General Education requirements; or
  4. Substitution of a course to satisfy a General Education Requirement.

The student must submit supporting documentation from the chairperson of the department overseeing the course to be substituted.

Other

A student may submit a petition for relief from an academic circumstance not directly addressed above.

Academic Probation and Retention

Standards for Academic Probation and Retention

The Cumulative Point Value of all previous semesters is determined at the end of each semester, and the academic standards for probation and retention are based on the Cumulative Point Value. It is noted that a CPV of 0 is the minimum required for graduation, in addition to the other graduation requirements.

Credits Attempted Minimum Cumulative GPA (Index)
0 - 12 1.50
13 - 24 1.75
25 - upward 2.00

For transfer students, the number of college credits attempted includes all college credits attempted, including those attempted at other colleges, but the index required for retention purposes is the index achieved only at York College.

Example A: A student who enters York as a freshman with no credits transferred must achieve an average (index) of 1.5 on the first 12 credits attempted. If the student earns a lower average, he/she will be placed on probation for the following semester. If the student attempts 12 credits the following semester, the student must have a minimum index of 1.75 on the total of 24 credits attempted. If this index is not achieved, the student will be dismissed for academic reasons.

Example B: A student entering York as a sophomore, transferring 24 credits from another college, who registers for 12 credits in the first semester at York, must achieve an index of 2.00 for the 12 credits because the total number of college credits attempted at York and the previous college(s) total more than 24. If this student achieves less than a 2.00 index, the student will be placed on probation for the following semester. Students on academic probation will not be dismissed, but automatically continued on probation as long as they achieve an index of 2.00 or better each semester until they have reached the required minimum GPA. During this probationary period, students who make satisfactory academic progress will continue to maintain their academic standing with the College. Students who fail to achieve the minimum 2.00 index (or any other index required by the academic review process) for any semester while on probation, will be dismissed for academic reasons.

Students are notified in writing by the Office of the Registrar and the Committee on Academic Standards when they are placed on probation. A student on probation may enroll for a maximum of 12 credits or the equivalent. In addition, the student whose program includes developmental courses may register for a maximum of 19 hours of course work. Although students may register for as many as 12 credits/19 hours, students are advised to take fewer credits.

Students are notified in writing by the Office of the Registrar and the Committee on Academic Standards that they have been dismissed for academic reasons after failing to meet the minimum retention standard while on probation. A student may not be dismissed without being placed on probation for a minimum of one semester.

The retention standards are applied to all students, degree (matriculated) and non-degree (non-matriculated). Professional programs may have additional retention and progression requirements.

A student who has been dismissed is separated from the University for at least one semester and may not enroll during that period for credit-bearing courses in any unit of the University.

Readmission to York College is not automatic. The student must submit a petition to the Committee on Academic Standards indicating the basis for consideration for readmission. Written notification of approval or denial will be sent to the student. If the petition is approved, the student is permitted to register according to specific academic standards stipulated by the Committee, where applicable.

The college adheres to readmission deadlines. Students are encouraged to contact the Office of the Registrar regarding the deadline for filing an application.

Document Actions