2013-2014 OTPS Expenditure Suspension

In preparation for the 2013-2014 fiscal year-end closing, all OTPS expenditures will be suspended at the close of business, effective Friday, March 28, 2014.
To: York College Community

Planning and Budget

Date: Feb 11, 2014

All items purchased through March 28, must be delivered to the college by Monday, June 30, 2014 and those that contain items that will not be delivered by June 30, 2014 will be returned to the originating departments. In addition, any purchase requisitions entered into CUNYFirst after March 28, 2014 will not be processed.

To assist you in making these purchases, training has been scheduled for this Tuesday and Wednesday, February 18th and 19th in the room AC-3G09 from 10am to 12 noon on the 18th and from 1pm to 3pm on the 19th. The training will include information on using the procurement system, designating requestors and approvers, scanning receipts into CUNYfirst, as well as using queries to determine the budgeted amount that is available to spend. Please feel free to bring any specific requisitions on which you may have questions. If you need immediate assistance with a requisition, you can also see Matthew Jeet in the Business Office.

Please be sure that once goods are received, receipts are scanned into CUNYfirst. Please also provide the original signed copy to the Business Office in order for the payment to be processed.

Please note that this suspension does not apply to OTPS purchases that are made through Stapleslink.com accounts. Purchases made through Stapleslink.com will be suspended on Friday, April 18, 2014 after which all accounts will be frozen. All purchases from Staplelink.com must be received by Monday, June 30, 2014.

If you plan to attend the training please email Nicole Williams.

Thank you for your support in this matter.

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