Information for Web Content Editors

This document aims to help users acclimate to the improvements and modifications that we've made to editing your content with this website update.
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How Does This Affect Me?

The upgrade of the York Website has been completed and we appreciate your ongoing patience as we squash bugs and add functionality. Most of the improvements to the site are "under the hood" and impact users who login to the site.

Visitors (anonymous visitors) will generally not notice the changes we've made.

The narrative and screenshots below illustrate how and what changes affect the process of logging into the York Website, the personalization of your dashboard, and how making and creating stuff (what we call content management) hopefully easier and more productive.


User Interface Changes Upon Login

New Toolbar

The toolbar has been relocated to the top of the page before the navigation bar and it now has a darkgray background.

before

header-before.png

after

header-after.png


New Widgets Within the Visual Editor

The older version of the visual editor lacked intuitive controls (widgets) for adding attributes such as tags, related items, publish and expiration fields or simple search (query field).

before after
Old publishing start/expire dialog box.
older tinymce visual editor

New publishing start/expire dialog box.

new shelf-life widgets for live and die of content items

Old create internal/external link.

link-before.png

New Visual Editor Create Internal/External Link.

link-after.png


Visual Editor UI has Been Upgraded Too.

The starkness of the current editor's user interface has been replaced.

before

editor-before.png

after

The upgraded editor provides an overall motif that is more reminiscent of applications that you're used to using on a daily basis: such as Word or Excel.

editor-after.png


Additional Useful Information

Logging Into The Website - No Change

On the upper right corner of every page in the website you will find a black tab with a white disclosure triangle labeled "Login to...".

Clicking on Login to... activates a drop down menu giving you access to campus and university wide systems such as Email, SIMS, & Content Management to just name a few.

For this exercise, we are going to select the last item on the drop down list labeled York Website/CMS. This is the "door" by which you enter the College's Content Management System (CMS/Website).

Select York College Website/CMS From Drop down

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Click/Select this link (York Website/CMS) by mousing over it.

What Do I Do Next?

Logging in Using Your York Network ID Credentials

Login Window

The above login splash page will appear after you've selected York Website/CMS from the drop-down menu.

Enter your York ID credentials and press return or click the ok button.

Be cognizant that your York ID password's have a shelf-life of 60 days! The City University of New York requires all computer system users employed by the University (e.g. faculty and staff) passwords to expire every 60 days.

Note: Password maintenance can be performed (resetting, updating, challenge phrases etc) 24/7
by accessing www.york.cuny.edu/password.

Your Personal Dashboard Page


How Do I Know That I Successfully Logged In?

A successful login will present you with a welcome page.

You will find useful links to your:

  • Dashboard Preferences
  • Documents You've Created
  • Your Home Folder
  • CV and/or P&B; Actions (if applicable)
  • Reviewing P&B; Documents (again, if applicable)

At this point you should be familiar with the login procedure and be able to now edit/modify/create documents as you did in the old design. I

If you arrive at an impasse or would like human led assistance, please contact the Service Desk at x5300 and schedule a one on one session with the Web Team.


What Type of Content Can I Create?

Announcements

If it is happening at a specific time and place and or the future it should be added as an Event not an announcement.

Announcements will show up on the news portlet and in the news listings.

This content type is automatically syndicated to Facebook, Twitter and the Student Eportfolio sites when published.

Classifieds / Ordered Classifieds

Online Classifieds and posting, for the student corner pages.

Collections

An always-updated saved search that can be used to display items matching criteria you specify.

Events

Events can be shown in calendars and upcoming events listing (includes FYE events).

This content type is automatically syndicated to Facebook, Twitter and the Student Eportfolio sites when published.

FAQs

A frequently asked questions list.

Features

An image, which can be referenced in documents or displayed in an album.

Files

Lets you upload a file to the site. any non-web image file (ex. PDF, MOV, MP4, MP3, DOC, PPT, etc)

  • if a pdf is uploaded the system will try to render the file with in the view page (if pdf supported)
  • if a mov, mp4, flv, a video player is created automatically in the page view
  • if a mp3, a audio player is created automatically in the page view

Folders

A container for content that can also have a default. ike the file system

Form Folder

A web form creation tool, A folder which can contain form fields. (only admin can add this type)

Image

Images can be referenced in documents or displayed in an album. Must be web format only (JPG, JPEG, PNG, GIF)

Link / Redirect

Links to an internal or external resource. Link items are annotated URLs.

Message Board

Ploneboard is the out most board object, what shows up in your site.

News Item

An announcement that will show up in news listings.

This content type is automatically syndicated to Facebook, Twitter and the Student Eportfolio sites when published.

Page

A web page that can be presented as text, links images etc.

If a web page is happens to be a specific time and place in the future it should be added as an Event not a page.

Survey

Functionally similar to online survey products like Survey Monkey.

You can add questions to surveys. (only admin can add this type). Plone Survey manual is also available.

Bulletin Page

Non-degree program webpage used for the web and printed bulletin. This content type has different fields, workflow and permissions from a regular page

Program Page

A degree program webpage used for the web and printed bulletin.  This content type has different fields, workflow and permissions from a regular page

Carousel / Banner

A rotating banner that can appear on every page or default pages in a folder or.  User selectable options includes transition, title, description, link, number, next/previous, etc

Document Actions