Information for Web Content Editors
How Does This Affect Me?
The upgrade of the York Website has been completed and we appreciate your ongoing patience as we squash bugs and add functionality. Most of the improvements to the site are "under the hood" and impact users who login to the site.
The narrative and screenshots below illustrate how and what changes affect the process of logging into the York Website, the personalization of your dashboard, and how making and creating stuff (what we call content management) hopefully easier and more productive.
User Interface Changes Upon Login
The toolbar has been relocated to the top of the page before the navigation bar and it now has a darkgray background.
New Widgets Within the Visual Editor
The older version of the visual editor lacked intuitive controls (widgets) for adding attributes such as tags, related items, publish and expiration fields or simple search (query field).
|Old publishing start/expire dialog box.
New publishing start/expire dialog box.
Old create internal/external link.
New Visual Editor Create Internal/External Link.
Visual Editor UI has Been Upgraded Too.
The starkness of the current editor's user interface has been replaced.
The upgraded editor provides an overall motif that is more reminiscent of applications that you're used to using on a daily basis: such as Word or Excel.
Additional Useful Information
Logging Into The Website - No Change
On the upper right corner of every page in the website you will find a black tab with a white disclosure triangle labeled "Login to...".
Clicking on Login to... activates a drop down menu giving you access to campus and university wide systems such as Email, SIMS, & Content Management to just name a few.
For this exercise, we are going to select the last item on the drop down list labeled York Website/CMS. This is the "door" by which you enter the College's Content Management System (CMS/Website).
Select York College Website/CMS From Drop down
Click/Select this link (York Website/CMS) by mousing over it.
What Do I Do Next?
Logging in Using Your York Network ID Credentials
The above login splash page will appear after you've selected York Website/CMS from the drop-down menu.
Enter your York ID credentials and press return or click the ok button.
Be cognizant that your York ID password's have a shelf-life of 60 days! The City University of New York requires all computer system users employed by the University (e.g. faculty and staff) passwords to expire every 60 days.
Note: Password maintenance can be performed (resetting, updating, challenge phrases etc) 24/7
by accessing www.york.cuny.edu/password.
Your Personal Dashboard Page
How Do I Know That I Successfully Logged In?
A successful login will present you with a welcome page.
You will find useful links to your:
- Dashboard Preferences
- Documents You've Created
- Your Home Folder
- CV and/or P&B; Actions (if applicable)
- Reviewing P&B; Documents (again, if applicable)
At this point you should be familiar with the login procedure and be able to now edit/modify/create documents as you did in the old design. I
If you arrive at an impasse or would like human led assistance, please contact the Service Desk at x5300 and schedule a one on one session with the Web Team.
What Type of Content Can I Create?
Announcements will show up on the news portlet and in the news listings.
Classifieds / Ordered Classifieds
Online Classifieds and posting, for the student corner pages.
An always-updated saved search that can be used to display items matching criteria you specify.
Events can be shown in calendars and upcoming events listing (includes FYE events).
A frequently asked questions list.
An image, which can be referenced in documents or displayed in an album.
Lets you upload a file to the site. any non-web image file (ex. PDF, MOV, MP4, MP3, DOC, PPT, etc)
- if a pdf is uploaded the system will try to render the file with in the view page (if pdf supported)
- if a mov, mp4, flv, a video player is created automatically in the page view
- if a mp3, a audio player is created automatically in the page view
A container for content that can also have a default. ike the file system
A web form creation tool, A folder which can contain form fields. (only admin can add this type)
Images can be referenced in documents or displayed in an album. Must be web format only (JPG, JPEG, PNG, GIF)
Link / Redirect
Links to an internal or external resource. Link items are annotated URLs.
Ploneboard is the out most board object, what shows up in your site.
An announcement that will show up in news listings.
A web page that can be presented as text, links images etc.
Functionally similar to online survey products like Survey Monkey.
You can add questions to surveys. (only admin can add this type). Plone Survey manual is also available.
Non-degree program webpage used for the web and printed bulletin. This content type has different fields, workflow and permissions from a regular page
A degree program webpage used for the web and printed bulletin. This content type has different fields, workflow and permissions from a regular page
Carousel / Banner
A rotating banner that can appear on every page or default pages in a folder or. User selectable options includes transition, title, description, link, number, next/previous, etc