Migration Off Of Windows XP/Office 2003

Monday March 3rd, 2014: 35 Days remaining for Support of Windows XP/Office 2003 This website is dedicated for the duration of this migration to help support all Faculty /Students & Staff by providing all the information we have available for informing you of the what, when, where, who, and how of the York migration plan.

Windows XP End Of Life Announcement

All good things must come to an end to make room for the next thing. In this PDF we share the news of XP going away and why this is happening.

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Windows 7 Upgrade Announcement

This PDF announces the new Windows 7 deployment and some details as to planning. It's the intro memo we will be using to inform departments

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Migration Communications Plan

Please take a few minutes to read this detail communications plan. It will help you identify contacts and better understand how the flow of communication will work during the migration off of Windows XP / Office 2003.

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University Chief Information Office Memo

Memo from Brian Cohen to all CUNY CIO's on the migration off of unsupported computers running Windows XP and /or Office 2003

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What to expect before and after your upgrade

What to expect before and after your computers are upgraded to Windows 7. Please be aware that when you see our notice for coming around to your area, if for whatever reason the timing does not work or we need to take in any special considerations, do not hesitate to respond back to the IT Migration notice so that we can properly prepare. Most of all departments have already been visited and the entire campus has been informed about this non-self imposed deadline we are committed to maintaining. The sooner you get back to us regarding any requirements you have before we show up the better we can stay on schedule.

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Migration Success Planning

Eight steps to improve the overall success of the Migration off of Windows XP /Office 2003 plan. The following should be used as a guild to help make the transition from your current system to the new one as uneventful as possible.

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My Documents

My Documents is the focus of data backup and a critical component of this migration off of Windows XP / Office 2003. Since the Network is being used to backup your local data files and this migration will include everyone using a computer the amount of available space to capture everything obviously needs to be pared down to the bear essentials. So exactly what data is being backed up?

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Password Reset - What you need to know now

Your Network ID will need to be reset the night before migration when our IT team starts the back up of you My Documents folder. In order to successfully migrate your computer and insure brining over all your business critical data as well as some personal settings, access to your computer's profile is necessary at least twice during the migration.

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What happens to my current computer?

One of the critical success points of this migration off of Windows XP /Office 2003 will be insuring that systems which can meet the minimum Windows 7 requirements are repurposed for future support as backups and re-used in areas where a change from a non-compliant system would be an improvement. For example we have many systems used as print release stations, kiosk and other non lab or client base systems which are always in need of back up units.

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What if I have a Mac or Laptop?

While this upgrade only affects Microsoft PC systems any Mac on campus that has the ability to also run a Windows XP window needs to be migrated. This is also true if you have a MacBook that has this same ability. All laptops of any kind must be reported in order for the migration team to do a proper assessment to determine if the unit can be upgraded or needs to be replaced.

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Technical Support During this period?

How will our Service Desk and Desktop support be affected during this massive campus wide deployment?

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What happens to my current computer?

One of the critical success points of this migration off of Windows XP /Office 2003 will be insuring that systems which can meet the minimum Windows 7 requirements are repurposed for future support as backups and re-used in areas where a change from a non-compliant system would be an improvement. For example we have many systems used as print release stations, kiosk and other non lab or client base systems which are always in need of back up units.

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Why Windows 7 and not Windows 8.1

What determines moving to Windows 7 as opposed to the newly released version of Windows 8.1

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Microsoft Office 2010 & 2013 Resources

We have put together some Microsoft Office links which provide the most current tutorials on features and How To's including FAQ's on both MS Office 2010 and 2013 suite of products. These are the two new versions that are part of he new Windows 7 upgrade. These versions apply to the common standard applications of Word, Excel, Outlook and PowerPoint.

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Submit A Question

Inquiries regarding migration off Windows XP/Office 2003 Project at York

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York Application List

The following are all the applications we are aware of which we have as part of our check list in regards to this migration off of Windows XP /Office 2003. Some of these applications reside on Network shares, others may be web based and not hosted locally at York. If you do not see an application on this list and it is one you or your department depends on please use the "Submit A Question" to report this to the migration team.

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What Are Some Of The Long Term Benefits

What are some of the long term benefits of refreshing most of the computers on campus, having every single computer that plugs into the network on the same operating system with the same base standard software?

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Migration Progress & Schedule for Departments, Labs & Other Spaces

These are progress schedules which will change daily. Departments will receive notifications at least a week in advance informing you of your migration date. This schedule is an overall high level view of target goals for each area. Its a map but not the territory. If you need to communicate any business cycle which may affect the migration estimate we have here please use the "Submit A Question" to let the migration team know this information so that we can reach out and make adjustments.

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What will happen to my local admin status?

We realize that some users have administrator status accounts on the local machine. Unfortunately this is not a practice supported by Central security policies. For this reason you will not have admin status after the migration. However, you can make a case for it as there is now a formal process for exceptions. We have a special form you can request via our Service Desk. We have a sample of that form here for you to review.

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Migration Form

This form is for IT & Dell staff involved in the migration process. The form must be carefully filled out per each system that is migrated. This form represents the clients profile and data information allowing for a detailed handoff from preparation to installation.

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What Happened To My Printer?

New computers only have USB ports

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I'm Missing Icons

The new Windows 7 Operating system comes with a standard suite of applications.

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