Weekly CUNYfirst updates on project's progress.
This first edition of Fridays @ first for 2009 will update the current status of the project and answer a number of Frequently Asked Questions (FAQs) for those just learning about the project.
The following contains the latest information on the CUNYfirst Project and upcoming activities
Over 60 CUNY finance professionals attended the Fourth Annual Tuition and Fees Training seminar conducted by the University Controllers office on Wednesday July 30. The objective was to familiarize colleges on CUNYfirst processes in this area and to make sure the reporting is accurate using the new Chart of Accounts structure. Out of the session came the need to increase training and knowledge in the areas of spreadsheet upload and reporting – two items that will be the subject of the second phase of General Ledger training beginning in mid-August.
We are in ready mode for our first major launch for CUNYfirst – Go-Live of the General Ledger, scheduled for Tuesday July 1.
We are moving quickly to our scheduled Go-Live date for the CUNYfirst General Ledger. Every day, professionals from CUNY, our colleges and Oracle are meeting to determine the readiness for implementation.
The following is an update of the CUNYfirst Project. This contains information that we want shared with your campus team and interested parties. We are moving swiftly toward the Go-Live date for General Ledger we are focused on the tasks at hand that must be completed. We have now established a daily check in with key stakeholders and process owners to make sure that we are ready and our finance professionals are ready to be supported when the system goes live.
The following is an update of the CUNYfirst Project. This contains information that we want shared with your campus team and interested parties. As we move toward General Ledger Go-Live, we suggest you share this with your Finance and Administration and Business Office staff.
CUNYfirst Training Manager Adante Harvey conducted two well attended General Ledger Training Orientation sessions on Tuesday May 20 at John Jay College. Those sessions gave an overview of training activities for General Ledger end users throughout the university.
Users Acceptance Testing for the new CUNYfirst General Ledger began this week. This is where we make sure the system meets our requirements. A small group of Subject Matter Experts who have taken General Ledger training or are one of our Train the Trainers will start the process. They are developing test scripts based on their day-to-day knowledge of CUNY’s business functions or on their knowledge of the CUNYfirst General Ledger. Overall Users Acceptance Testing begins in June over a three week period with groups coming from our senior, community and specialty colleges, in that order.
This coming Wednesday, we will kick off the next round of testing of the new CUNYfirst General Ledger – Users Acceptance Testing. This is the phase where users of the General Ledger will really put it “through its paces”. We want to make sure the system meets our requirements.
We want to thank our CUNYfirst Campus Teams and acknowledge the great teamwork that led to the timely delivery of our new Organizational Readiness Checklist status information by the April 15th due date. These checklists serve as a useful tool for your Campus Teams to monitor progress in terms of completing organizational readiness activities and allowing structure for reporting back issues or questions that need to be addressed to complete the activities by the due dates. What we saw in the response to this task is an increase in communications among team members across pillars that we hope will lead to greater understanding of the Project and all our roles to lead to its success. Thank you again.
System Integration Testing began this week with our Finance Community to see how the General Ledger system operates in an environment that includes the various systems that feed information to it. To understand the testing that each process will face, I am attaching a CUNYfirst Focus sheet in this email to explain the testing plan for General Ledger and the Project at large. The next phase of testing the General Ledger is User Acceptance Testing where the processes are pushed to the limits to ensure it meets CUNY standards.
This week, we announced specific information about General Ledger training, which is not only an important component of the CUNYfirst Project, but, part of the evolution of change that will accompany its implementation. For the first time, CUNY staff will receive direct classroom instruction to learn the new skills required to use new processes to the fullest. Help desks and a peer network of users and super users will provide continued support. This will be the learning experience we will bring to the university to make CUNYfirst fully functional and meet our goal to optimally serve our students, faculty and staff.