Human Resources Launch

Following a request from our campus teams asking for more time to prepare for launch, a new phased rollout plan was presented this week.  Our new Human Resources and Recruiting applications will go live for CUNY’s Office of Human Resources Management, Hostos Community College, Queens College, Queensborough Community College and York College on June 19.  The second wave will launch on July 13 and the final wave on July 20.  A decision on which colleges will be part of wave two and three is forthcoming.

This plan will allow us to monitor the performance of the system at the Central Office and these Vanguard Colleges, plus give us additional time to get more people to training and to prepare our colleges for supporting this important transition.

Today at City College, HR professionals attended a demonstration of new CUNYfirst applications showing step by step procedures for the work they do.  A webinar replicating what was shown will be made and available for viewing next week.

CUNYfirst Cutover

The CUNYfirst system is currently unavailable while our partners from Oracle transfer the new applications and data.  The activities are going well.  The system will remain unavailable until next Thursday night, so General Ledger, ELM and CRM users will not be able to have access to their current applications.  We will announce when the system is available again.  The full announcement can be found by clicking the announcements button on the Project website – http://first.cuny.edu

Human Resources Training

Training continues for our Human Resources professionals and their colleagues on the new HR and Recruiting Applications.  As of today, we have taught over 110 separate classes to 1,200 individuals (this is the number of seats filled – many people are taking multiple courses).  For next week, we’ve had over 400 signups for the 46 classes we’ll teach.  The Enterprise Learning Management (ELM) system cannot schedule people for new classes until cutover concludes.  We have created a backup system that will allow all learners to view class offerings, User Productivity Kits (UPKs) and course material to support the training.

Student Administration – Course Catalog – Going Live June 19

The Course Catalog functions for the Registrars at Queens College and Queensborough College will go live starting June 19.  Training for this group will be this coming Tuesday June 16 and the next Tuesday June 23 all day at Queensborough Community College.

Line Item Budgeting – Going Live June 19

Two days of training concluded today with good feedback from the budget professionals.  Training resumes Monday and Friday next week and Monday the 22nd and Wednesday the 24th.

Application Security

Application Security Liaisons met this past Wednesday to receive a run thru of the new CUNYfirst system.  They also learned about changes to the current CUNYfirst systems and how it will affect the ASL job function.  Forms and procedures were also discussed.  Application Security Liaisons have the responsibility to give application access to users based on their security role after they take and pass the necessary training for the position. 

Next week’s meetings:

Human Resources Training

Borough Training Centers

Mon, Jun 15 to Thu, Jun 18

Planning and Budgeting Training

555 W. 57th - 10th Floor

Mon, Jun 15

Communication Liaisons

WebEx

All Week 11:00 AM – 11:30 AM

Finance - General Ledger Lunch and Learn Webinar

12:00 PM – 1:00 PM

Commodity Code Committee Meeting

230 West 41st Street, 9th Floor

Tue, Jun 16

9:30 AM – 12:00 PM

Help Desk Managers

Via WebEx

2:00 PM – 3:30 PM

Finance Liaisons

230 W 41st Street - 10th Floor Conference Room

Wed, Jun 17

1:00 PM – 4:00 PM

Finance - General Ledger Lunch and Learn Webinar

Thu, Jun 18

12:00 PM – 1:00 PM

HCM Super User Monthly Meeting

Phone/Webex

1:00 PM – 2:00 PM

Planning and Budgeting Training

City College Borough Training Center

Fri, Jun 19