April 18, 2008 - Fridays @ first

We want to thank our CUNYfirst Campus Teams and acknowledge the great teamwork that led to the timely delivery of our new Organizational Readiness Checklist status information by the April 15th due date. These checklists serve as a useful tool for your Campus Teams to monitor progress in terms of completing organizational readiness activities and allowing structure for reporting back issues or questions that need to be addressed to complete the activities by the due dates. What we saw in the response to this task is an increase in communications among team members across pillars that we hope will lead to greater understanding of the Project and all our roles to lead to its success. Thank you again.

General Ledger – Campus Checklist

We want to thank our CUNYfirst Campus Teams and acknowledge the great teamwork that led to the timely delivery of our new Organizational Readiness Checklist status information by the April 15th due date.  These checklists serve as a useful tool for your Campus Teams to monitor progress in terms of completing organizational readiness activities and allowing structure for reporting back issues or questions that need to be addressed to complete the activities by the due dates. What we saw in the response to this task is an increase in communications among team members across pillars that we hope will lead to greater understanding of the Project and all our roles to lead to its success.  Thank you again.

General Ledger – Training the Trainers Begins

Our first sessions of Training began this week as we met with 40 of our colleagues from around the university who will train users in the General Ledger processes.  We opened our new Borough Training Centers at Brooklyn College (photos below) and City College as our trainers learned presentation skills, classroom management and conflict resolution.  They will return on April 28th to begin learning the content of the classes they will teach for the end users of the new CUNY General Ledger.  Our thanks to David Arnow at Brooklyn College and Tom Sabia at City College who oversaw the set-up and technology needs for our new learning laboratories.

General Ledger – Testing Continues

Systems Integration Testing continues on the new General Ledger, making sure it integrates with current CUNY systems.  The next set of testing for the General Ledger will be User Acceptance Testing (UAT), where subject matter experts, Finance Liaisons as well as some end users will test the system with real CUNY data to test its capabilities in regular and high user load environments.

General Ledger – Chart of Accounts

Our Finance Team has “frozen” the new CUNY Chart of Accounts for one month to allow our finance teams working on the General Ledger to do their work in an environment that is stable and allows us to test what has been built against our upcoming work.  It also gives our Process Owner’s Representative, Christina Seglem, the University Assistant Controller time to examine and give her input on our currently configured Chart.

Accounts Payable/Procurement/Expenses Kickoff

On April 23, we will kick-off the next of our CUNYfirst Finance implementations.  We now are ready to embark on the design and development of the Accounts Payable (AP), Purchasing (PO) and Expense (Exp) modules of CUNYfirst.  The meeting will provide a more detailed explanation of the vision, goals and objectives of the Procurement effort, as well as, discuss the participation levels required in meeting the timeline for this work.

New Team Members – Accounts Payable, Purchasing

We welcome to the CUNYfirst Core Team Nancy Cruz (nancy.cruz@mail.cuny.edu) cwho omes to us from the City of New York.  Her responsibility is the Accounts Payable processes.  Overseeing Purchasing is Joanne Sagherian (joanne.sagherian@mail.cuny.edu).  Joanne comes to the Project from Kingsborough Community College.

Next Steps – Human Resources and Student Administration

We will soon begin scheduling our next round of meetings for our Human Resources and Student Administration work.  In the past, our fit/gap sessions were mostly an opportunity for subject matter experts to talk about processes in a theoretical environment.  When we begin our new sessions, we have new criteria that we believe will lead to a quicker understanding of our processes and meeting our challenges to create our best systems.  For these sessions we will request the most appropriate subject matter experts for the specific process, give them experience in working with a PeopleSoft prototype during those meetings to allow them to have the best information to present their opinions.  We believe this change will allow for decisions to be made in a more collaborative environment and will allow a connection with those whose work integrates with that particular process. We look forward to a high level of engagement from our campuses.

CUNYfirst Community Survey

Approximately 6,000 people from around the university received an email from our Project Sponsor, Executive Vice President Allan Dobrin, introducing them to the 2008 CUNYfirst Community Survey.  This is the second assessment that will gather ideas and opinions about CUNYfirst.  The survey will be sent out from the Baruch Survey Research Unit beginning April 21in several waves.  Responses will be gathered by May 1. All individual responses will be kept confidential. 

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