Committee on Academic Standards

The Committee on Academic Standards (CAS) is a standing committee of the York College Senate.

Committee membership is fifteen, including students, faculty and administration. CAS is charged to review and recommend policies relating to the academic standards of the College, as well as the procedures for their implementation, and to hear and decide upon petitions and appeals of students deviating from established policy.

The petitions and appeals include:

  • Appeal of Denial
  • Appeal of Dismissal
  • Excess Credit Allowance
  • Extension of an Incomplete (INC) Grade
  • Grade Appeal
  • Grade Change
  • Readmission (for a student with Grade Point Average below the college standard)
  • Retroactive Leave of Absence
  • Retroactive Withdrawal
  • Retroactive Pass/Fail
  • Waiver of Degree Requirements
  • Other

General guidelines for all petitions:

All personal statements must be type written.

No petition will be accepted, or acted upon, after a student has been certified for graduation. 

A student wishing to file a petition in the semester s/he anticipates graduating must file the petition no later than the 6 th week of that semester.  

All Appeal of Denial petitions must be acted upon prior to the expiration of the two-year limitation for previously denied petitions.

There is a two-year limitation on petitions to retroactively change a transcript entry. If a student is separated from the College for four consecutive academic (fall/spring) semesters, the student must file the petition in the semester he/she is reinstated.

*Consult CAS calendar to determine petition deadlines.

Appeal of Denial

A student may request consideration of a previously denied petition.  The Appeal of Denial is considered to be the second and final level of review.  An Appeal of Denial petition must be accompanied by additional documentation, including a typed personal statement; documentation of extenuating circumstances; and any other information not provided for the initial petition. Appeal of Denial petitions must be acted upon prior to the expiration of the two-year limitation for previously denied petitions.

Appeal of Dismissal

A student who has been dismissed for academic reasons may petition to be reinstated for the subsequent academic semester.  The student’s petition must be accompanied by supporting documentation and a typed, personal statement that addresses his/her academic performance. A student may appeal a dismissal a maximum of three times. A student who is academically dismissed and has been separated from the college for one or more academic semesters must petition for Readmission.

Excess Credit Allowance 

A student may petition to enroll for more than the maximum of 18 credits in an academic semester. [The maximum number of credits for the Winter Session is 4; the maximum number of credits for Summer Session I and Extended Summer Session is 6; the maximum number of credits for Summer Session II is 6.]  

To be eligible for excess credit allowance, a student must have a minimum of a Grade Point Average (GPA) of 3.0 or better, and have no outstanding Incomplete (INC) grades. 

Extension of Incomplete (INC) Grade

A student may petition to extend the deadline to complete coursework by the 6 th week of the subsequent semester.  The student must submit documentation of the extenuating circumstance that is preventing completion of the coursework by the published deadline. Written instructor support must be attached to the petition.  

Grade Appeal

A student may appeal a grade to the Committee within the first six weeks of the academic semester subsequent to receiving the grade.

Prior to submitting a petition appealing a grade, a student must attempt to resolve the issue by consulting with the instructor and the department chair. If the issue is not resolved after consultation, a petition may be filed.  In the Grade Appeal, the student must provide evidence the instructor deviated from the published grading criteria. 

If the Committee approves the petition, a written recommendation will be forwarded to the instructor, department chair, and the provost. 

Grade Change

A student may petition for a grade change. The petition is to request that the Committee review  whether there is a documented error in the instructor’s evaluation of the student’s work that affected the final grade. 

The Committee reviews the following categories of Grade Changes:

i. Incomplete to final grade past the 10-week deadline of the subsequent semester,

ii. Extenuating circumstances that led to the assignment of an incorrect grade, and 

iii. Any grade change that is past the four academic semester deadline. 

The student must submit typed personal statement and supporting documentation.  

Readmission

A student may file for Readmission if he or she has been separated from the college for at least one academic semester and has a Grade Point Average (GPA) of less than 2.0.  To apply for Readmission, the student must have passed the reading, writing and mathematics skills tests prior to filing for Readmission. Further, the student must provide documentation documenting the reasons for their prior poor academic progress and supporting reasons for future academic progress.

Retroactive Leave of Absence

A student may petition for a Retroactive Leave of Absence for a particular semester. The student must request to withdraw from all courses in that semester and submit documentation of an extenuating circumstance causing the missed withdrawal deadline.

Retroactive Withdrawal

A student may petition to change grades of WF, WN, WU, FAB, FIN or INC to W, or to assign a grade of W in a course during the current semester for which the 10-week deadline has passed. The student must submit a letter of attendance signed by the instructor and documentation of an exceptional circumstance supporting explaining the extenuating circumstance that kept the student from petitioning for withdrawal before the published deadline. A student who wishes to withdraw from an entire semester must petition for a Retroactive Leave of Absence (see above). 

Retroactive Pass/Fail

A student may petition to elect a pass/fail option after the 10-week deadline or rescind a pass/fail option after the last day of classes for a particular semester. The student must submit supporting documentation of an exceptional circumstance causing the missed deadline. 

Waiver of Degree Requirements

A student may petition to have any of the following requirements waived or substituted:   

i. Waiver of College residency requirement;

ii. Waiver of Major residency requirement;

iii. General Education requirements; or

iii. Substitution of a course to satisfy a General Education Requirement. 

The student must submit supporting documentation from the chairperson of the department overseeing the course to be substituted. 

Other

A student may submit a petition for relief from an academic circumstance not directly addressed above. 

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